Administrative Specialist

Maricopa; Buckeye (AZ); On-site; USD 28,000 - 45,000; Full time

Benefits offered by this job

Tuition reimbursement

Healthcare for you and dependents

Paid vacation and sick leave

Parental leave

Job summary

Maricopa seeks an Administrative Specialist to handle phones, correspondence, meetings, and records while supporting the Division leadership. You will assist with special projects, reports, and presentations, and coordinate information for leadership.

The role emphasizes customer focus and cross-team collaboration within the Maricopa County Department of Transportation, offering growth and stability. You will join a team that supports the community and values work-life balance, with benefits and

Qualifications

• Two years of experience in office/administrative duties.
• High school diploma or GED required; post-secondary education may substitute year-for-year.
• Experience with scheduling/interview coordination is valued.
• Experience in a government or transportation maintenance setting is preferred.

Responsibilities

• Answer phones, resolve problems, and provide customer service within authority; route calls and deliver messages.
• Provide in-person and telephonic administrative support to maintenance crews using Microsoft Office, Adobe, Cartegraph, SharePoint and internal systems.
• Prepare correspondence and documents; handle hiring process support and interview scheduling.
• Order and maintain supplies; process invoices and ensure policy compliance; contribute to process improvements.

Skills

Office administration

Customer service

Communication

Scheduling interviews

Education

High school diploma or GED

Associate's degree or higher in Public Administration/Business

Tools

Microsoft Office

Adobe

Cartegraph

SharePoint

Databases

Job description

## Administrative SpecialistApply: 26529 W US Highway 85, Buckeye, AZ 85326: Full time: Posted Yesterday: End Date: October 17, 2026 (3 days left to apply): JR26374**Posting Date**10/12/26**Application Deadline**10/16/26**Pay Range**$20.25 - $32.50 hourly Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.**Job Type**Unclassified**Department**Transportation**About the Position**This Administrative Specialist handles various tasks, including assisting with scheduling, handling correspondence, organizing meetings, and maintaining records as needed, ensuring smooth operations and effective communication within the Division. This includes assisting with special projects, reports, and presentations, as well as collecting and preparing information for the Division leadership team. As a customer-focused professional, you will have the opportunity to support the 4th-largest county in the nation! **About Us**We value your time. The time with your family. The time you spend on the road. And the time you spend making a difference. At the Maricopa County Department of Transportation (MCDOT), we provide connections that improve people's lives. By combining innovative technologies with the vast talent of our employees, we plan for future needs and operate a transportation system with the community in mind. Are you interested in contributing to the community in which you work, live, and play? Then, join our team and help us build connections. **Proud to Offer*** Work with a greater purpose* Tuition reimbursement* Exceptional work-life balance* Opportunities for growth and development within Maricopa County* Low-cost, high-value healthcare for you and your qualifying dependents* Child care benefits, including access to the Maricopa County Kids Club, dedicated to serving Maricopa County families* Paid vacation, sick time, and parental leave* Extensive wellness program, including an incentive* Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring an 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1* Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ**We Require*** Two years of experience performing office, administrative, and clerical duties* High school diploma or GED* Post-secondary education may substitute for the experience requirement on a year-for-year basis**We Also Value*** Associate's degree or higher in Public Administration, Business, or a closely related field* Three or more years of advanced clerical or administrative experience, which includes providing administrative support in a transportation maintenance facility* Clerical experience working in a government agency* Experience scheduling/coordinating interviews* Experience assisting transportation maintenance supervisor and/or managers* Experience in obtaining permits from other municipalities **Job Contributions*** Answer phones, resolve problems, and provide answers and customer service requests within the scope of authority; route calls to appropriate individuals, take and deliver messages* Provide in-person and telephonic administrative support to various maintenance crews and support services teams by utilizing the Microsoft Office suite, Adobe programs, and databases, including but not limited to Cartegraph, SharePoint, and Maricopa County internal systems* Compose correspondence and other documents on a wide variety of subjects, requiring knowledge of the procedures and policies of the Department* Schedule interviews, provide administrative support for the hiring process, and assist hiring managers and human resources staff with the interview process* Order and maintain inventory of supplies, and process invoices* Ensure all administrative actions comply with County policies, procedures, and guidelines* Recommend and implement changes for improvements to processes and procedures to ensure efficiency and effectiveness, including flow charts and policy development* Perform other duties as assigned or required **Working Conditions*** This position requires the employee to be in the office/field or customer-facing for all hours worked* Exerting up to 20 pounds occasionally, 10 pounds frequently, or negligible amounts constantly, or requires walking or standing to a significant degree* Work is performed in an office environment, requires in-person presence, and is not substantially exposed to adverse environmental conditions* Will require travel to and from job-related locations during a scheduled workday, subject to County policies regarding the use of County or private vehicles used on County business **Selection Procedure*** Consideration will only be given to candidates who submit online applications* Candidates will be contacted primarily through email and their Workday online application profile* Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitiveMaricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact [e-mail] to initiate the interactive process.