Transactional Legal Assistant

AppleOne Employment Services; West Palm Beach (FL); On-site; USD 65,000 - 78,000; Full time

Benefits offered by this job

Strong benefits package

Job summary

AppleOne in West Palm Beach is seeking an experienced Transactional Legal Assistant to support multiple attorneys in a fast-paced law firm. The role is onsite, focusing on document preparation, scheduling, and client communications to keep matters moving smoothly.

The ideal candidate has 5+ years of law firm experience, excellent proofreading and organizational skills, and a solid understanding of Florida court filing procedures.

Qualifications

• 5+ years of law firm experience.
• Strong proofreading, written communication, and organizational skills.
• Ability to manage multiple assignments and confidential information.
• Experience supporting multiple attorneys in a fast-paced law firm.
• Solid knowledge of Florida state court filing procedures.

Responsibilities

• Provide day-to-day legal and administrative support to multiple attorneys, including document preparation, correspondence, scheduling, and file management.
• Prepare, format, proofread, edit, and file legal documents through Florida state court e-filing systems.
• Manage calendars, deadlines, hearings, meetings, and client appointments.
• Open new matters, assist with conflict checks, maintain electronic and paper files, and coordinate with firm-wide administrative departments.
• Support billing processes, including time entry, billable narratives, billing deadlines, expense tracking, and reimbursement processing.
• Communicate professionally with clients, attorneys, and internal teams by phone, email, and written correspondence.

Skills

5+ years law firm experience

Attention to detail

Organizational skills

Professional communication

Client service

Multitasking

Tools

Microsoft Office

FileSite

CMS

SmartTime

Aderant

Billing software

Job description

Job Summary

A respected legal services organization in West Palm Beach is seeking an experienced Transactional Legal Assistant for a direct hire opportunity. This onsite role is ideal for a polished legal support professional who enjoys keeping attorneys organized, managing deadlines, supporting client communications, and helping legal matters move forward efficiently.

This position offers stability, a professional law firm environment, and the opportunity to support multiple attorneys while collaborating with administrative teams across billing, records, conflicts, and other internal departments. The ideal candidate will appreciate a team-oriented culture, responsive leadership, high standards of client service, and the chance to contribute to the smooth daily operation of a busy legal practice.

Key Responsibilities

• Provide day-to-day legal and administrative support to multiple attorneys, including document preparation, correspondence, scheduling, and file management.
• Prepare, format, proofread, edit, and file legal documents through Florida state court e-filing systems.
• Manage calendars, track deadlines, schedule hearings and meetings, and help ensure important dates are met.
• Open new matters, assist with conflict checks, maintain electronic and paper files, and coordinate with firm-wide administrative departments.
• Support billing processes, including time entry, billable narratives, billing deadlines, expense tracking, and reimbursement processing.
• Communicate professionally with clients, attorneys, and internal teams by phone, email, and written correspondence.

Compensation and Benefits

• Salary range: $65,000 to $78,000 per year.
• Job type: Direct hire.
• Work arrangement: Onsite in West Palm Beach, FL.
• Benefits: Strong benefits package.

Required Qualifications and Skills

• Support multiple attorneys with legal and administrative tasks in a fast-paced law firm environment.
• Prepare, proofread, edit, file, and organize legal documents and correspondence.
• Manage legal calendars, deadlines, hearings, meetings, client appointments, files, and billing support.
• Coordinate client communications and work effectively with internal billing, records, conflicts, and administrative teams.
• 5+ years of law firm experience.
• Strong legal assistant experience, with litigation experience preferred.
• Experience supporting multiple attorneys.
• Solid knowledge of Florida state court filing procedures.
• Strong understanding of legal deadlines, calendaring, and matter organization.
• Excellent proofreading, written communication, attention to detail, and organizational skills.
• Ability to manage multiple assignments, shifting priorities, and confidential information with professionalism.
• Proficiency with Microsoft Office, especially Outlook, Word, and Excel.
• Experience with legal case management and billing software.
• Strong customer service skills and a professional communication style.

Preferred Qualifications

• Litigation support experience.
• Federal filing experience.
• Experience with FileSite, CMS, SmartTime, or Aderant.
• Prior experience assisting with attorney business-development activities, special events, or client service initiatives.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.