Legal Office Manager

AppleOne Employment Services; Orlando (FL); On-site; USD 60,000 - 62,000; Full time

Benefits offered by this job

Health insurance stipend $500 monthly

10 days PTO

1 week sick time

Paid federal holidays

Direct hire

Job summary

AppleOne Employment Services is seeking a Legal Office Manager for a direct‑hire, in‑office role in Orlando, FL. The ideal candidate will oversee day‑to‑day law firm operations, support attorneys and staff, and manage client intake using Clio and Clio Grow.

The position requires 3–5+ years in law firm administration, excellent organization, strong communication, and discretion. Compensation ranges $60,000–$62,000 annually, with a $500 health insurance stipend, PTO and holidays, and opportunities

Qualifications

• Oversee daily legal office operations and workflows.
• Manage client intake, consultations, onboarding, records, and practice information.
• Coordinate support staff, training, and onboarding admin.
• Assist with billing, reporting, budgeting, and productivity improvements.

Responsibilities

• Oversee daily law firm operations, office workflow, scheduling, records, supplies, vendors, mail, and general administrative processes.
• Manage client intake, consultations, onboarding, records, and practice management information using Clio and Clio Grow.
• Coordinate and supervise support staff, including work assignments, training, development, recruiting support, and onboarding administration.
• Support billing, collections, reporting, budgeting, and other operational processes to improve efficiency and organization.
• Develop and refine office procedures, workflow systems, and client service standards while maintaining confidentiality and professionalism.
• Assist with marketing, community outreach, business development initiatives, and administrative support for attorneys.

Skills

Clio experience

Organization

Communication

Problem solving

Discretion

Multitasking

Tools

Clio

Job description

Job Summary

A growing legal services office in Orlando, FL is seeking a Legal Office Manager for a direct hire, fully in-office opportunity. This role is ideal for a highly organized, confident, and proactive professional with law firm operations experience and required Clio experience.

The Legal Office Manager will oversee day-to-day office workflow, support attorneys and staff, manage client intake and administrative systems, and help improve processes as the firm continues to grow. This is a hands‑on role within a small, close‑knit legal team specializing in estate planning, probate, and fiduciary services.

This opportunity offers a supportive work environment, direct involvement with firm leadership, and the ability to make a meaningful impact on operations, client service, staff coordination, and business development. The ideal candidate enjoys taking ownership, solving problems independently, and contributing to a professional, client‑focused culture.

Key Responsibilities

• Oversee daily law firm operations, office workflow, scheduling, records, supplies, vendors, mail, and general administrative processes.
• Manage client intake, consultations, onboarding, records, and practice management information using Clio and Clio Grow.
• Coordinate and supervise support staff, including work assignments, training, development, recruiting support, and onboarding administration.
• Support billing, collections, reporting, budgeting, and other operational processes to improve efficiency and organization.
• Develop and refine office procedures, workflow systems, and client service standards while maintaining confidentiality and professionalism.
• Assist with marketing, community outreach, business development initiatives, and administrative support for attorneys.

Compensation and Benefits

• Salary: $60,000 to $62,000 per year.
• Job Type: Direct hire.
• Schedule: Monday through Friday, 9:00 AM to 5:00 PM.
• Work Arrangement: 100% in office.
• Location: Orlando, FL 32819.
• Start Date: November 1, 2026.
• $500 monthly health insurance stipend.
• 10 days PTO.
• 1 week of sick time.
• Paid federal holidays.
• Firm closed between Christmas and New Year’s, with those days paid.
• Bonus potential.
• Close‑knit and supportive work environment.
• Opportunity for growth within the firm.

Required Qualifications and Skills

• Manage daily legal office operations, administrative workflow, and practice management processes.
• Oversee client intake, onboarding, scheduling, records, billing support, and reporting functions.
• Use Clio and Clio Grow to maintain accurate client, matter, and practice information.
• Coordinate support staff, office procedures, vendors, and internal operational improvements.
• Clio experience is required.
• 3 to 5 or more years of law firm administration, legal management, or legal services experience preferred.
• Law firm experience strongly preferred.
• Strong organization, attention to detail, and ability to manage multiple priorities in a fast‑paced environment.
• Excellent communication and interpersonal skills with the ability to work professionally with attorneys, staff, clients, and vendors.
• Confident, self‑motivated, and able to solve problems and make sound decisions independently.
• Professional, dependable, and able to handle confidential information with discretion.
• Must be local to the Orlando area and available to work in office Monday through Friday, 9:00 AM to 5:00 PM.

Preferred Qualifications

• Experience supervising, coordinating, or training employees in a legal or professional office environment.
• Estate planning, probate, fiduciary, or related legal services experience.
• Experience assisting with recruiting, onboarding, employee administration, marketing, community outreach, or business development.
• Interest in growing with a small firm and taking an active role in its continued development.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.