Legal Real Estate Assistant

AppleOne Employment Services; West Palm Beach (FL); On-site; USD 70,000 - 75,000; Full time

Job summary

AppleOne Employment Services is seeking an experienced Legal Real Estate Assistant for its West Palm Beach, FL office on a direct hire, full-time basis. You will support a busy real estate practice by handling transactional work, coordinating with clients and attorneys, and keeping matters moving efficiently.

Join a stable, professional team with collaborative support staff. The ideal candidate has 5+ years of legal assistant experience, strong MS Office and document management skills, and a

Qualifications

• Prepare, review, redline, and manage real estate documents and transaction materials.
• Support attorneys with real estate closings, client communications, scheduling, billing, and administrative needs.
• Maintain accurate client files, matter records, intake documentation, and confidential legal information.
• 5+ years of legal assistant experience, preferably supporting real estate law matters.
• Experience supporting multiple attorneys in a legal services environment.
• Strong knowledge of Microsoft Outlook, Word, and Excel.
• Experience using document management systems and legal billing software.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Bachelor’s degree or comparable professional experience.
• Professional demeanor and ability to maintain strict confidentiality.

Responsibilities

• Draft, review, redline, and prepare real estate contracts, leases, closing documents, and related materials.
• Assist attorneys with real estate closings, transaction preparation, client communications, and matter coordination.
• Manage attorney calendars, meetings, scheduling, deadlines, and day-to-day administrative support.
• Organize and maintain client files, case files, legal documents, and confidential matter information.
• Handle monthly client billing, including reviewing prebills for accuracy, and assist with new business intake.
• Provide professional support to multiple attorneys in a fast-paced real estate legal practice.

Skills

Legal real estate experience

Strong communication

Organizational skills

Multitasking

Attention to detail

Education

Bachelor’s degree or comparable professional experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Document management systems

Aderant

iManage

SmartTime

Job description

Job Summary

A well-established full-service law firm is seeking an experienced Legal Real Estate Assistant to join its West Palm Beach office on a direct hire, full-time basis. This role supports a busy Real Estate Practice and is ideal for a highly organized legal professional who enjoys managing detailed transactional work, coordinating with clients and attorneys, and keeping complex matters moving efficiently.

The Legal Real Estate Assistant will work in a stable, professional environment with experienced attorneys, collaborative support staff, and a team-oriented culture. This is an excellent opportunity for someone who values long-term career stability, supportive leadership, and the ability to make a meaningful impact within a respected legal practice.

Key Responsibilities

• Draft, review, redline, and prepare real estate contracts, leases, closing documents, and related legal materials.
• Assist attorneys with real estate closings, transaction preparation, client communications, and matter coordination.
• Manage attorney calendars, meetings, scheduling, deadlines, and day-to-day administrative support.
• Organize and maintain client files, case files, legal documents, and confidential matter information.
• Handle monthly client billing, including reviewing prebills for accuracy, and assist with new business intake.
• Provide professional support to multiple attorneys in a fast-paced real estate legal practice.

Compensation and Benefits

• Salary range: $70,000 to $75,000 per year.
• Job type: Direct hire, full-time.
• Location: West Palm Beach, FL.
• Work arrangement: Physical attendance in the West Palm Beach office is required.

Required Qualifications and Skills

• Prepare, review, redline, and manage real estate legal documents and transaction materials.
• Support attorneys with real estate closings, client communications, scheduling, billing, and administrative needs.
• Maintain accurate client files, matter records, intake documentation, and confidential legal information.
• 5+ years of legal assistant experience, preferably supporting real estate law matters.
• Experience supporting multiple attorneys in a legal services environment.
• Strong knowledge of Microsoft Outlook, Word, and Excel.
• Experience using document management systems and legal billing software.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Bachelor’s degree or comparable professional experience.
• Professional demeanor and ability to maintain strict confidentiality.

Preferred Qualifications

• Familiarity with iManage, SmartTime, and Aderant.
• Prior experience in a full-service law firm or high-volume real estate practice.
• Strong background supporting commercial real estate transactions, leases, and closings.
• Ability to work independently while contributing to a collaborative legal support team.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.