Legal Assistant

AppleOne Employment Services; City of Albany (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Major medical

Dental insurance

Vision benefits

401k

Job summary

AppleOne Employment Services, a well-established Albany legal services practice, seeks a full-time Legal Assistant to support two attorneys across multiple practice areas. The role emphasizes accuracy, organization, and professional client interaction in a collaborative environment.

The ideal candidate has 2–3 years of clerical experience in a law setting, strong MS Office skills, and familiarity with NY court procedures and ECF filings.

Qualifications

• Minimum of 2 to 3 years of clerical experience, preferably in a law firm or litigation-focused environment.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Familiarity with New York State court procedures and general civil litigation terminology.
• Experience with state and federal electronic filing systems, including ECF.

Responsibilities

• Format, draft, proofread, and finalize legal correspondence, pleadings, briefs, discovery materials, and related legal documents.
• Maintain calendars for multiple attorneys, including court dates, depositions, hearings, deadlines, meetings, and case-related follow-ups.
• Manage state and federal electronic filings, including ECF submissions, in compliance with New York court procedures.
• Prepare estate planning binders, real estate documents, closing materials, and organized case files.
• Scan, transcribe, index, and maintain digital and physical documents within the firm’s case management system.
• Provide professional front office support, including greeting clients, answering calls, routing messages, coordinating travel, and assisting with billing entries.

Skills

Legal document preparation

Calendaring

Attention to detail

Communication skills

Team collaboration

Typing speed

Education

High school diploma or GED

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

ECF experience

Job description

A well-established legal services practice in Albany, NY is seeking a full-time Legal Assistant to provide administrative and legal support to attorneys across several practice areas, including personal injury, insurance defense, municipal law, estate planning, and employment law. This direct hire opportunity is ideal for a detail-oriented Legal Assistant or Legal Secretary who enjoys being part of a collaborative, professional law office where teamwork, reliability, and a no-task-too-small mindset are highly valued. The role will support two attorneys and work closely with partners, associates, legal assistants, a paralegal, and firm administration in a stable and client-focused environment. The successful candidate will bring strong organizational skills, polished communication, accurate document preparation abilities, and a willingness to assist wherever needed to help the office run smoothly.

Responsibilities

• Format, draft, proofread, and finalize legal correspondence, pleadings, briefs, discovery materials, and related legal documents.
• Maintain calendars for multiple attorneys, including court dates, depositions, hearings, deadlines, meetings, and case-related follow-ups.
• Manage state and federal electronic filings, including ECF submissions, in compliance with New York court procedures.
• Prepare estate planning binders, real estate documents, closing materials, and organized case files.
• Scan, transcribe, index, and maintain digital and physical documents within the firm’s case management system.
• Provide professional front office support, including greeting clients, answering calls, routing messages, coordinating travel, and assisting with billing entries.

Required Qualifications and Skills

• Support two attorneys with legal document preparation, calendaring, filings, client communication, and administrative coordination.
• Manage court deadlines, attorney schedules, travel logistics, case records, and legal office workflows.
• Prepare, proofread, scan, index, and organize legal correspondence, pleadings, discovery, estate planning materials, and closing documents.
• Minimum of 2 to 3 years of clerical experience, preferably in a law firm or litigation-focused environment.
• High school diploma or GED required.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Familiarity with New York State court procedures and general civil litigation terminology.
• Experience with state and federal electronic filing systems, including ECF.
• Strong typing accuracy, proofreading skills, organization, and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and remain composed in a busy legal office.
• Professional phone presence and willingness to assist clients, attorneys, and team members as needed.
• Collaborative, team-oriented attitude with flexibility to support attorneys and colleagues beyond assigned tasks.

Preferred Qualifications

• Personal injury law experience is highly preferred.
• Associate’s or Bachelor’s degree preferred.
• Active Notary Public designation is a strong plus.
• Experience using law firm management software for billing entries, document management, or case tracking is preferred.

Compensation and Benefits

• Salary range: $55,000 to $65,000 per year.
• Location: Albany, NY.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.