Transaction Coordinator

Northwest Title; Chillicothe (OH); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

PTO accrues from day one

10 paid holidays annually

Medical, Dental, and Vision insurance

401(k) with employer match

FSA and HSA options

Company-paid life insurance

Job summary

Northwest Title is seeking a detail-oriented Transaction Coordinator to help ensure real estate closings are accurate, smooth, and on schedule. You will handle paperwork and communications between our team and other parties to make sure information is complete and correct.

No prior title experience is required; however, you should be organized, good with documents, and able to communicate clearly via email and phone.

Qualifications

• Detail-oriented and accurate with documents and numbers.
• Clear communicator, able to convey information by email and phone.
• Strong organizational skills and ability to meet deadlines.
• Willingness to learn new systems and follow procedures.

Responsibilities

• Review orders and contracts to ensure information matches.
• Prepare and send documents like loan details, fees, and wire instructions.
• Communicate with lenders to collect missing documents or answer questions.
• Double-check numbers and fees to ensure accuracy.
• Help prepare final paperwork packages for closing.
• Request approval from the lender to release funds.
• Send documents for official recording and follow up after closing.

Skills

Detail-oriented

Document handling

Clear communicator

Organizational skills

Deadline management

Job description

We're looking for a highly organized team member to help ensure our real estate closings are accurate, smooth, and on schedule. As a Transaction Coordinator (AKA Closing Services Processor), you'll play a key behind-the-scenes role in making sure all paperwork and communication between our team and other parties is accurate, complete, and on time.

You don't need title or real estate experience-but you do need to be detail-oriented, good with documents, and a clear communicator.

NOTE: This role could be the first step of your career path in the real estate title industry.

Some things you'll do in this role:

• Review orders and contracts to make sure information matches
• Prepare and send out documents like loan details, fees, and wire instructions
• Communicate with lenders to collect missing documents or answer questions
• Double-check numbers and fees to make sure everything adds up
• Help prepare final paperwork packages for closing
• Request approval from the lender to release funds
• Send documents for official recording and follow up after the closing

You might be a good fit if you:

• Like working with documents and making sure everything is accurate
• Are good at staying organized and meeting deadlines
• Can clearly communicate by email and phone
• Are comfortable learning new systems and following procedures
• Enjoy being part of a team, working behind the scenes

Helpful (but Not Required):

• Experience in real estate, mortgages, banking, or office administration
• Proven ability to work on multiple deadlines at once
• Growth and career opportunities - learn valuable skills in a professional industry
• A knowledgeable and supportive team
• Work that makes a real difference in people's lives
• PTO begins accruing on your first day
• 10 paid holidays annually
• Medical (including telehealth), dental, and vision insurance
• 401(k) with employer match
• FSA and HSA options
• Company-paid life insurance

At Northwest Title Family of Companies, we put our employees first! With over 55 years in the industry, the Northwest Title Family of Companies has built a reputation for innovation, professionalism, and integrity in both the legal and real estate spaces. Our law firm, Northwest Law, works hand-in-hand with our title agencies to offer clients a seamless, full-service experience. We're proud of our collaborative culture, our commitment to community, and our team of hardworking legal professionals who are passionate about making a difference in clients' lives.

Northwest Title Family of Companies is an Equal Opportunity Employer