Trade Show Specialist

Velocity; United States; Remote; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Trade Show Specialist to lead the planning and execution of trade shows and events. This role is perfect for someone with a passion for project management and event coordination. You will collaborate with internal teams to ensure successful participation in trade shows that align with marketing goals. If you thrive in a fast-paced environment and love bringing ideas to life, this is your chance to make a significant impact in a growing technology solutions company. Join a team that values collaboration, creativity, and customer engagement.

Benefits

PTO & Paid Holidays

401K – with Employer Match

Company provided Life Insurance

Short/Long-Term Disability

Supplemental Benefits Available

Qualifications

• 2+ years of experience in trade show coordination or event planning.
• Strong project management skills to manage multiple events.

Responsibilities

• Plan and execute all aspects of trade shows and industry events.
• Develop and manage trade show budgets, ensuring costs are tracked.

Skills

Project Management

Communication Skills

Event Planning

Budget Management

Problem-Solving

Time Management

Attention to Detail

Creativity

Education

High School Diploma

Bachelor’s Degree in Marketing

Tools

Event Management Software

Microsoft Office Suite

CRM Platforms

Job description

Velocity is seeking to hire a Trade Show Specialist. The primary function of the Trade Show Specialist is to plan, manage, and execute all aspects of our trade show and event participation. The Trade Show Specialist will be responsible for coordinating logistics, managing timelines, and ensuring a seamless experience that aligns with the company’s marketing and sales goals. This role requires excellent project management skills, communication abilities, and a passion for delivering high-quality events that drive brand awareness and customer engagement. Must be able to travel as required for trade shows and industry events.

Principal Duties and Responsibilities:

Event Planning & Logistics:

• Plan, coordinate, and execute all aspects of trade shows and industry events, including booth design, logistics, setup, and teardown.
• Lead booth functional design with outside contractors for large events.
• Manage event timelines and ensure all deadlines are met for materials, registration, and deliverables.
• Coordinate with internal teams (marketing, sales, and product) to align event strategies with business objectives.
• Research and select trade shows that align with company goals, ensuring maximum return on investment.
• Serve as POC (Point of Contact) for all tradeshow activities.
• Source, negotiate, and manage relationships with external vendors for booth construction, shipping, and other event-related services.
• Communicate with event organizers to manage registration, sponsorships, and compliance with event regulations.
• Collaborate with internal stakeholders to ensure consistent messaging and branding across all events.
• Execute internally with the accounting department to complete and process purchase orders across all vendors for a successful event.

Marketing & Promotion:

• Partner with the marketing team to develop pre-show, on-site, and post-show promotional strategies.
• Coordinate with content & graphics SMEs on event materials and signage.
• Assist in the creation of event collateral, including brochures, giveaways, and digital assets.
• Ensure brand guidelines are followed in all trade show materials and booth designs.

Budget & Reporting:

• Develop and manage trade show budgets, ensuring costs are tracked and within approved limits.
• Enter and track trade show expenses to budget.
• Evaluate the effectiveness of trade show participation through post-event reporting and analysis.
• Identify areas for improvement and provide strategic recommendations for future events.

Qualifications and Education:

• High school diploma required.Bachelor’s degree in marketing, communications, business, or a related field preferred.
• 2+ years of experience in trade show coordination, event planning, or a similar role.
• Strong project management skills with the ability to manage multiple events simultaneously.
• Excellent communication and interpersonal skills for collaborating with internal and external partners.
• Proficiency in event management software, Microsoft Office Suite, and CRM platforms.
• Ability to travel as required for trade shows and industry events.

Skills and Abilities:

• Exceptional attention to detail and organizational abilities.
• Strong problem-solving skills and the ability to adapt to changing circumstances.
• Time management skills to meet strict deadlines.
• Creativity in booth design and event promotion strategies.
• Budget management and cost negotiation capabilities.
• Excellent communication and interpersonal skills for collaborating with internal and external partners.
• Proficiency in event management software, Microsoft Office Suite, and CRM platforms.
• Ability to travel as required for trade shows and industry events.

Why you’ll love working at Velocity

We are an energetic bunch — eager to succeed and have lots of company pride. We promote a collaborative work environment that prioritizes strengthening relationships with our customers and team members to achieve our goals.

As a growing technology solutions and services company, every team member at Velocity has the opportunity to make an impact as we challenge ourselves to provide the best technology and customer experiences in the business. We’re excited about what we do, why we do it, and who we do it for.

Diversity and Inclusion

Velocity is committed to diversity and inclusion and is dedicated to fostering a work environment where all team members are comfortable bringing their authentic selves to work and have equal opportunities to thrive. Our team members work collaboratively and draw inspiration from various perspectives and experiences that make each of us unique. This strengthens our connections with our team members, customers, and communities.

Our Values – Collaborative and Strong at the Core

• Customer-obsessed
• One team
• Do the right thing
• Let’s go!
• PTO & Paid Holidays
• 401K – with Employer Match
• Company provided Life Insurance, Short/Long-Term Disability
• Supplemental Benefits Available

About Velocity MSC

Velocity started in 2005. Velocity's customer-obsessed approach, combined with its customized voice and data network solutions, and support services, enhances how multi-location enterprises communicate and do business. That’s why Velocity serves thousands of Fortune 500 companies across various industries. With over 500 employees, 13 redundant data centers, 450 carrier agreements, and 5,500 certified technicians throughout the U.S.— Velocity is an unstoppable force. To learn more, please visithttps://velocitymsc.com/careers/ .

Velocity is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Velocity is an active participant with E-Verify.