Marketing Events and Trade Show Coordinator

Bolton Holdings LLC; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a highly organized Marketing Events and Trade Show Coordinator to oversee and execute trade shows and events. This role is pivotal in collaborating with sales and marketing teams to create memorable experiences that enhance client relationships. The ideal candidate will manage logistics, budgets, and resources for numerous events annually, ensuring seamless execution. With a focus on brand awareness and creative promotion strategies, this position offers an exciting opportunity to drive impactful marketing initiatives while working in a dynamic environment. If you thrive in a fast-paced setting and enjoy event planning, this role is perfect for you.

Qualifications

• Bachelor’s degree in marketing or communications discipline required.
• 2+ years of marketing and event coordinating experience needed.

Responsibilities

• Execute trade show plans, including timelines, budgets, and resource allocation.
• Coordinate trade show logistics, including space rental and booth design.
• Assist onsite with logistics, booth setup, and lead collection.

Skills

Project Management

Event Coordination

Communication Skills

Problem Solving

Inventory Control

Education

Bachelor’s degree in Marketing or Communications

6+ years major marketing experience

Tools

Excel

Job description

Description

We are seeking a highly organized and motivated Marketing Events and Trade Show Coordinator to plan, execute, and oversee trade shows, meetings, and other events related to customers and prospects. The successful candidate will work closely with the sales team, business development, Marketing Manager and other stakeholders to ensure that all aspects of events are carried out seamlessly and successfully. This position will play an integral role in working cross-functionally to create memorable conference and event experiences, including VIP events to establish and deepen our relationships with clients. The ideal candidate will collaborate with internal and external partners to drive timely decision-making, provide timely and appropriate communication with all stakeholders, and ensure flawless oversight of each event.

About us:

ITS / Lodging Solutions is the premier installer of temporary structures and mobile lodging for Refineries, Utilities, and Emergency Response throughout the United States. We pride ourselves on our ability to provide Safe, Fast, and Better turnkey solutions in the construction, petrochemical, and disaster response community.

Responsibilities:

1. Execute trade show plans, including timelines, budgets, and resource allocation for up to 20+ trade shows and events annually.
2. Work closely with the sales team and business development to understand requirements and ensure that their needs are met.
3. Coordinate trade show logistics, including space rental, booth design, furnishings, registrations, invoice payments, and promotional products.
4. Pack trade show supplies and coordinate shipment to and from venues.
5. Maintain accurate records and files related to trade shows, including financial records, vendor contracts, and attendee information.
6. Support the communication of brand messages to improve awareness of the Company and its products.
7. Assist in the development and implementation of creative approaches that promote awareness of company brands in the industry, including key target markets and focus accounts.
8. Oversee attire, swag and collateral ordering and ongoing inventory, including assisting in outbound event campaign drop shipment logistics.
9. Assist onsite with all logistics as required, including booth set up and teardown, and assisting in lead collection. This role requires the ability to act as an ad hoc sales representative to aid in sales efforts for lead generation.

Requirements:

1. Bachelor’s degree in marketing or communications discipline and 2+ years marketing, event coordinating, and company branding experience.
2. 6+ years major marketing experience for similar Company in lieu of degree.
3. Excel – expert level required.
4. Inventory control experience.
5. Strong project management skills.
6. Ability to pivot and problem solve at any given moment.
7. Be willing and able to travel to events as needed (about 15% - 20%).
8. You must be physically able to assist in booth setup and teardown, being able to lift 40+ pound boxes and maneuver banner cases.

*Agencies are not approved to fill this requisition.*