Top-Tier Legal Executive Assistant (Onsite)

Vaco; New York (NY); Presencial; USD 90.000 - 115.000; Jornada completa

Descripción de la vacante

Vaco is seeking a polished Legal Executive Assistant to provide high-level administrative and legal support to attorneys and practice teams. The role emphasizes confidentiality, meticulous document handling, and proactive client service, with a strong focus on calendar management and travel logistics.

The position requires at least three years of legal secretarial experience, advanced MS Office skills, and familiarity with iManage and billing processes.

Formación

• High school diploma or equivalent required; college degree preferred.
• Minimum of three years in legal secretarial support, preferably at a law firm.
• Advanced MS Office skills; familiarity with iManage and calendaring systems.

Responsabilidades

• Manage calendars, travel, and extensive global travel arrangements for attorneys.
• Draft, proofread, edit, and format complex legal documents and correspondences.
• Support business development activities, including client pitches, RFPs, and engagement letters.
• Monitor time entries, prebills, and assist with billing updates and collections.
• Maintain electronic and hard-copy client files per policies (iManage).
• Provide practice support, including e-filings, docket research, and confidential admin tasks.

Conocimientos

Communication

Attention to detail

Discretion/Confidentiality

Time management

Multitasking under deadlines

Educación

High school diploma or equivalent

College degree preferred

Herramientas

Microsoft Office Suite

PDF tools

iManage

Calendaring software

Descripción del empleo

Vaco is seeking a polished Legal Executive Assistant to provide high-level administrative and legal support to attorneys and practice teams. The role emphasizes confidentiality, meticulous document handling, and proactive client service, with a strong focus on calendar management and travel logistics.

The position requires at least three years of legal secretarial experience, advanced MS Office skills, and familiarity with iManage and billing processes.