Legal Administrative Assistant

Vaco by Highspring

Boston (MA)

On-site

USD 90,000 - 110,000

Full time

14 days+

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Benefits offered by this job

Discretionary bonuses

Medical insurance

Dental insurance

401(k) retirement plan

Job summary

An international law firm in Boston seeks a Legal Administrative Assistant to support its Litigation team. This role requires creating and editing complex legal documents, managing attorney communications, and maintaining compliance with file handling policies. Candidates should possess a minimum of three years in a legal setting and be proficient in Microsoft Office. The position includes eligibility for bonuses and benefits such as medical, dental, and a 401(k) retirement plan.

Qualifications

Minimum three years of overall legal secretarial or equivalent experience.
Strong word-processing skills and familiarity with legal terminology.
Fundamental accounting aptitude for time entry and expense reporting preferred.

Responsibilities

Create, proofread, and edit complex legal documents and letters.
Manage attorney inboxes, calendars, and contacts.
Ensure compliance with Client File Maintenance policy.

Skills

Legal secretarial experience

Microsoft Office proficiency

Attention to detail

Document management knowledge

Education

High school diploma or equivalent

College degree preferred

Tools

iManage

PDF software

Job description

Join to apply for the Legal Administrative Assistant role at Vaco by Highspring

This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $110,000.00/yr

Role Overview

Thriving international law firm, is actively recruiting a dedicated Legal/Professional Assistant to join our fast‑paced Litigation team in the Boston office. This highly skilled role provides specialized administrative and secretarial support, acting as a crucial liaison between attorneys, clients, and firm management.

Key Responsibilities

Create, proofread, and edit complex legal documents, letters, and memoranda ensuring high‑quality formatting and firm standards.
Manage attorney inboxes, calendars, contacts, and incoming electronic files (faxes, court filings), determining appropriate action and distribution.
Ensure strict compliance with Client File Maintenance policy for both hardcopy and electronic materials; manage file life cycle, store in iManage, label and barcode hard copies, and close files per Records policy.
Coordinate complex meeting logistics, including conference rooms, equipment, catering, and travel arrangements.
Prepare and submit timely manual and electronic expense reimbursement and payment requests, ensuring proper coding.
Manage daily lawyer time entry via iTimekeep and review pre‑bills to ensure accurate matter allocation.
Provide telephone coverage for attorneys and respond professionally to client inquiries.
Advance and utilize technical skills, providing training to staff and lawyers on new technologies to promote efficiency.

Qualifications

Minimum three years of overall legal secretarial or equivalent experience; prior law firm experience highly preferred.
In‑depth knowledge of firm‑specific software (document management, calendaring, time management); proficiency in Microsoft Office and PDF required; proficiency in iManage and other firm software strongly preferred.
Strong word‑processing skills, familiarity with legal terminology, and ability to manage a large volume of work with strict attention to detail.
Fundamental accounting aptitude for time entry and expense reporting preferred.
High school diploma or equivalent required; college degree preferred.

Eligible for discretionary bonuses and participation in medical, dental, vision, and 401(k) retirement plan. The position is currently occupied. Applicants agree to be included in Vaco by Highspring’s talent pool for future hiring.

Seniority level