Senior Executive Administrative Assistant – Legal & Compliance

Voleon; New York (NY); Hybride; USD 48 000 - 62 000; Plein temps

Avantages offerts par ce poste

Medical, dental, vision coverage

Life and AD&D insurance

401(k) with company match

20 days paid time off

9 sick days

Daily catered lunches

Résumé du poste

The Voleon Group is seeking an Administrative Assistant to provide high‑impact support to senior leaders in our Legal and Compliance organization. You will manage day‑to‑day operations, coordinating calendars, travel, meetings, and special projects, while safeguarding confidential information.

Ideal candidates bring 3+ years of admin experience, strong communication, and a proactive, detail‑oriented mindset. Onsite work is expected Tuesday–Thursday with flexibility for additional days.

Qualifications

• 3+ years of experience in administrative support; experience with technology leaders preferred.
• Proven experience supporting multiple senior executives in both in-person and remote environments.
• Excellent written and verbal communication skills; professional, clear, and courteous in all interactions.
• Bachelor’s degree preferred; authorized to work in the United States.

Responsabilités

• Provide proactive administrative support to senior executives (Legal and Compliance leaders).
• Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs.
• Coordinate domestic and international travel and handle related expense reporting.
• Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering.
• Support light project management activities and collaborate with Executive Support colleagues to provide cohesive support to leadership.
• Streamline administrative processes and enhance team efficiency.
• Handle confidential information with discretion; provide responsive assistance to colleagues, clients, and vendors.
• Assist with project management, research, and IT support as required.

Connaissances

Calendar management

Communication

Organizational skills

Formation

Bachelor’s degree

Outils

MS Outlook

Word

Excel

PowerPoint

Jira

Confluence

Smartsheet

GenAI tools

Description du poste

The listed base salary range for this position is based upon the location(s) of this posting. Individual salaries are determined through a variety of factors, including, but not limited to, education, experience, knowledge, skills, and geography. Base salary does not include other forms of total compensation such as bonus compensation and other benefits.

Our benefits package includes medical, dental, and vision coverage, life and AD&D insurance, 20 days of paid time off, 9 sick days, and a 401(k) plan with a company match.

Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.

Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together.

In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more.

As an Administrative Assistant, you will provide high-impact support to senior leaders at Voleon. In this role, you may directly support up to three senior executives in our Legal and Compliance organization. You will amplify their impact by managing day-to-day operations, enabling focus on the most important strategic priorities.

Responsibilities

Provide proactive administrative support to senior executives (Legal and Compliance leaders), acting as a trusted partner and point of contact

Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs

Coordinate domestic and international travel and handle related expense reporting

Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering

Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team

Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency

Handle confidential and non-routine information with the utmost care and discretion

Provide responsive assistance to colleagues, clients, and vendors as requested

Assist with project management, research, and IT support as required

Requirements

3+ years of experience in administrative support; experience with technology leaders preferred

Proven experience supporting multiple senior executives in both in-person and remote environments

Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail

Excellent written and verbal communication skills; professional, clear, and courteous in all interactions

Meticulous attention to detail and accuracy

Ability to manage tasks independently, prioritize effectively, and adapt to changing demands

Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment

Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus

Experience with GenAI tools and technologies is a plus

Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed

Bachelor’s degree (preferred but not required)

Authorized to work in the United States

“Friends of Voleon” Candidate Referral Program

If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program .

Equal Opportunity Employer

The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.