Executive Assistant

BrainWorks; Pittsburgh (Allegheny County); On-site; USD 52,000 - 74,000; Full time

Job summary

BrainWorks is seeking an organized Executive Assistant with legal experience to provide high-level administrative support to senior leaders in a law firm environment.

The ideal candidate is proactive, polished, discreet, and capable of managing competing priorities while delivering exceptional service to attorneys and other senior professionals. Responsibilities include calendar management, document preparation, travel coordination, and handling confidential information with discretion.

Qualifications

• Prior experience as an Executive Assistant, preferably within a law firm or legal environment.
• Exceptional organizational skills and the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Excellent attention to detail, sound judgment, and a high level of professionalism.
• Proficiency with Microsoft Office, Outlook, Word, and related business technology.
• A proactive, solutions-oriented approach and the ability to work independently.
• A commitment to confidentiality and outstanding service.

Responsibilities

• Providing comprehensive administrative support to attorneys and leadership.
• Managing complex calendars, scheduling meetings, and coordinating appointments.
• Preparing, proofreading, and formatting correspondence, reports, presentations, and other documents.
• Coordinating travel arrangements, meetings, and other business-related logistics.
• Managing confidential information and sensitive communications with discretion.
• Tracking deadlines, following up on outstanding items, and anticipating needs before they arise.
• Serving as a professional point of contact for internal colleagues, clients, and external contacts.
• Supporting day-to-day operations and special projects as needed.

Skills

Executive support

Calendar management

Scheduling meetings

Communication

Attention to detail

Discretion

Independent work

Tools

Microsoft Office

Outlook

Word

Legal software

Job description

An Opportunity to Work Closely with Senior Leadership and Practicing Attorney

Do you thrive in a fast-paced, professional environment? Do you enjoy anticipating needs, keeping priorities organized, and serving as a trusted partner to senior leadership?

We are seeking a highly organized, resourceful, and detail-oriented Executive Assistant with legal experience to provide high-level administrative and organizational support to senior leaders in a law firm environment.

This is an opportunity for someone who takes pride in being the person who keeps everything running smoothly. The ideal candidate is proactive, polished, discreet, and comfortable managing competing priorities while delivering exceptional service to attorneys and other senior professionals.

Responsibilities include:

• Providing comprehensive administrative support to attorneys and leadership
• Managing complex calendars, scheduling meetings, and coordinating appointments.
• Preparing, proofreading, and formatting correspondence, reports, presentations, and other documents.
• Coordinating travel arrangements, meetings, and other business-related logistics.
• Managing confidential information and sensitive communications with discretion.
• Tracking deadlines, following up on outstanding items, and anticipating needs before they arise.
• Serving as a professional point of contact for internal colleagues, clients, and external contacts.
• Supporting day-to-day operations and special projects as needed.

What We're Looking For:

• Prior experience as an Executive Assistant, preferably within a law firm or legal environment.
• Exceptional organizational skills and the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Excellent attention to detail, sound judgment, and a high level of professionalism.
• Proficiency with Microsoft Office, Outlook, Word, and related business technology.
• A proactive, solutions-oriented approach and the ability to work independently.
• A commitment to confidentiality and outstanding service.

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