Title IV-E Billing & AR Specialist

Erie County, Pennsylvania; Erie (Erie County); On-site; USD 15,000 - 22,000; Full time

Benefits offered by this job

Fringe benefits package

Job summary

Erie County Office of Children & Youth Services is seeking a Fiscal Assistant to join the Finance team in Erie. The role focuses on preparing and filing quarterly Title IV-E, Adoption and SPLC invoices, and supporting accounts receivable in the fiscal department.

The position requires strong bookkeeping skills, including a minimum of 2 years of experience and proficient Excel knowledge. It is full-time, non-exempt, with a competitive fringe benefits package.

Qualifications

• Minimum of 2 years Bookkeeping and a strong knowledge of Excel

Responsibilities

• This position serves as one of six support positions responsible for various accounts receivable activities within the Erie County Office of Children & Youth Fiscal Department.
• Chiefly responsible for preparing Title IV-E Federal invoices and providing assistance in other areas of the fiscal department where necessary.
• Requires judgment, sound decision-making and the ability to interact appropriately with the public and providers, as well as the ability to work collaboratively with a team of fiscal staff.
• Develops and updates monthly Foster Care (FC) spreadsheets by reviewing daily authorization for service documents for child placements.
• Reviews and implements CY-60, CY-61, CY-61A, and CY-61C documents authorizing placement maintenance, adoption assistance or subsidized permanent legal custodianship.
• Creates and maintains records and updates AA/SPLC; prepares and maintains adoption and permanent legal custodianship subsidy lists of children and rates.
• Updates FC spreadsheets with changes in placements, reimbursement eligibility, per diem rates, and unallowable rates for foster care, residential, and group home placements.
• Reviews FC, residential and group home invoices monthly to verify placement and confirm payment of per diem rates for entry on FC spreadsheet.
• Coordinates FC rates with Medically Dependent and Supportive Placement Programs.
• Adds information from child miscellaneous expense and revenue reports to FC spreadsheet.
• Coordinates with eligibility technician to recognize non-reimbursement eligibility periods.
• Uses Agency Client Information System to verify data and coordinates with Information Systems Unit to rectify errors.
• Develops quarterly AA (including non-recurring expenses), FC and SPLC invoices.
• Provides supervisor with Children Served and Days of Care and ACF numbers for quarterly reports, including Medical Assistance Only (zero subsidy) children.
• Assists with preparing records for upcoming audits.
• Reconciles FC cost centers for revenue application.
• Prepares supplemental invoices for retroactive authorizations/changes for FC, AA & SPLC.
• Miscellaneous: Assists Manager of Accounting with data uploads for Title IV-E Validation and provides assistance in other areas of the fiscal department where needed.
• Performs other duties as assigned.

Skills

Bookkeeping

Excel

Job description

Erie County Office of Children & Youth Services is seeking a Fiscal Assistant to join the Finance team in Erie. The role focuses on preparing and filing quarterly Title IV-E, Adoption and SPLC invoices, and supporting accounts receivable in the fiscal department.

The position requires strong bookkeeping skills, including a minimum of 2 years of experience and proficient Excel knowledge. It is full-time, non-exempt, with a competitive fringe benefits package.