Fiscal Assistant

Erie County, Pennsylvania; Erie (Erie County); On-site; USD 15,000 - 22,000; Full time

Benefits offered by this job

Fringe benefits package

Job summary

Erie County Office of Children & Youth Services is seeking a Fiscal Assistant to join the Finance team in Erie. The role focuses on preparing and filing quarterly Title IV-E, Adoption and SPLC invoices, and supporting accounts receivable in the fiscal department.

The position requires strong bookkeeping skills, including a minimum of 2 years of experience and proficient Excel knowledge. It is full-time, non-exempt, with a competitive fringe benefits package.

Qualifications

• Minimum of 2 years Bookkeeping and a strong knowledge of Excel

Responsibilities

• This position serves as one of six support positions responsible for various accounts receivable activities within the Erie County Office of Children & Youth Fiscal Department.
• Chiefly responsible for preparing Title IV-E Federal invoices and providing assistance in other areas of the fiscal department where necessary.
• Requires judgment, sound decision-making and the ability to interact appropriately with the public and providers, as well as the ability to work collaboratively with a team of fiscal staff.
• Develops and updates monthly Foster Care (FC) spreadsheets by reviewing daily authorization for service documents for child placements.
• Reviews and implements CY-60, CY-61, CY-61A, and CY-61C documents authorizing placement maintenance, adoption assistance or subsidized permanent legal custodianship.
• Creates and maintains records and updates AA/SPLC; prepares and maintains adoption and permanent legal custodianship subsidy lists of children and rates.
• Updates FC spreadsheets with changes in placements, reimbursement eligibility, per diem rates, and unallowable rates for foster care, residential, and group home placements.
• Reviews FC, residential and group home invoices monthly to verify placement and confirm payment of per diem rates for entry on FC spreadsheet.
• Coordinates FC rates with Medically Dependent and Supportive Placement Programs.
• Adds information from child miscellaneous expense and revenue reports to FC spreadsheet.
• Coordinates with eligibility technician to recognize non-reimbursement eligibility periods.
• Uses Agency Client Information System to verify data and coordinates with Information Systems Unit to rectify errors.
• Develops quarterly AA (including non-recurring expenses), FC and SPLC invoices.
• Provides supervisor with Children Served and Days of Care and ACF numbers for quarterly reports, including Medical Assistance Only (zero subsidy) children.
• Assists with preparing records for upcoming audits.
• Reconciles FC cost centers for revenue application.
• Prepares supplemental invoices for retroactive authorizations/changes for FC, AA & SPLC.
• Miscellaneous: Assists Manager of Accounting with data uploads for Title IV-E Validation and provides assistance in other areas of the fiscal department where needed.
• Performs other duties as assigned.

Skills

Bookkeeping

Excel

Job description

Erie County Office of Children & Youth Services

Status

Full Time

Starting Pay Rate

$13.59 Hourly

37.5

Exemption Status

Non-Exempt

Posting Date

11/03/2026

Closing Date

11/18/2026

Pay Grade

AC05

Bargaining Unit

AFSCME CLERICAL/TECHNICAL

Posting Number

5922

Posting Notice: Erie County offers a generous fringe benefit package including low-cost medical, dental, and vision; fourteen paid holidays; up to eleven combined personal and vacation days in the first year of employment.

Nature of Work

• This position is responsible for the Preparing and filing of quarterly Title IV-E Federal, Adoption and SPLC invoices.

Duties & Responsibilities

• This position serves as one of six support positions responsible for various accounts receivable activities within the Erie County Office of Children & Youth Fiscal Department. The individual in this position is
• chiefly responsible for preparing Title IV-E Federal invoices and providing assistance in other areas of the fiscal department where necessary. The position also requires the application of judgment, sound decision-making and the ability to interact appropriately with the public and providers, as well as the ability to work collaboratively with a team of fiscal staff. Title IV-E Placement Maintenance, Subsidized Permanent Legal Custodianship (SPLC) and Adoption Assistance (AA) Invoices: Develops and updates monthly Foster Care (FC) spreadsheets by reviewing daily authorization for service documents for child placements Reviews and implements CY-60, CY-61, CY-61A, and CY-61C documents authorizing placement maintenance, adoption
• assistance or subsidized permanent legal custodianship Creates and maintains records and updates AA/SPLC Prepares and maintains adoption and permanent legal custodianship subsidy lists of children and rates Updates FC spreadsheets with changes in placements, reimbursement eligibility, per diem rates, and unallowable rates for foster care, residential, and group home placements Reviews FC, residential and group home invoices monthly to verify placement and confirm payment of per diem rates for entry on FC spreadsheet Coordinates FC rates with Medically Dependent and Supportive Placement Programs Adds information from child miscellaneous expense and revenue reports to FC spreadsheet Coordinates with
• eligibility technician to recognize non-reimbursement eligibility periods Uses Agency Client Information System to verify data and coordinates with Information Systems Unit to rectify errors Develops quarterly AA
• (including non-recurring expenses), FC and SPLC invoices Provides supervisor with Children Served and Days of Care and ACF numbers for quarterly reports, including Medical Assistance Only (zero subsidy) children Assists with preparing records for upcoming audits Reconciles FC cost centers for revenue application Prepares supplemental invoices for retroactive authorizations/changes for FC, AA & SPLC
• Miscellaneous Assists Manager of Accounting with data uploads for Title IV-E Validation Provides assistance in other areas of the fiscal department where needed Performs other duties as assigned.

Knowledge, Skills, & Abilities

• Should have considerable knowledge of bookkeeping principles and practices and knowledge of office practices, software and agency financial programs. The ability to prepare routine financial reports.
• Minimum of 2 years Bookkeeping and a strong knowledge of Excel

Supervision Received

• Work is performed through direct supervision of the Eligibility Supervisor by following specific procedures and through daily assignment. Work is reviewed through daily contact, supervisory conferences and performance review.

Conditions Of Employment

• Required to provide and are subject to Pennsylvania criminal and child abuse clearances as well as an FBI fingerprint clearance prior to the start of employment.

Position: Fiscal Assistant

Department Children & Youth Location Erie County Office of Children & Youth Services Status Full Time Starting Pay Rate $13.59 Hourly Hours Per Week 37.5 Exemption Status Non-Exempt Posting Date 11/03/2026 Closing Date 11/18/2026 Pay Grade AC05 Bargaining Unit AFSCME CLERICAL/TECHNICAL Posting Number 5922 Posting Notice: Erie County offers a generous fringe benefit package including low-cost medical, dental, and vision; fourteen paid holidays; up to eleven combined personal and vacation days in the first year of employment.

Nature of Work

• This position is responsible for the Preparing and filing of quarterly Title IV-E Federal, Adoption and SPLC invoices.

Duties & Responsibilities

• This position serves as one of six support positions responsible for various accounts receivable activities within the Erie County Office of Children & Youth Fiscal Department. The individual in this position is
• chiefly responsible for preparing Title IV-E Federal invoices and providing assistance in other areas of the fiscal department where necessary. The position also requires the application of judgment, sound decision-making and the ability to interact appropriately with the public and providers, as well as the ability to work collaboratively with a team of fiscal staff. Title IV-E Placement Maintenance, Subsidized Permanent Legal Custodianship (SPLC) and Adoption Assistance (AA) Invoices: Develops and updates monthly Foster Care (FC) spreadsheets by reviewing daily authorization for service documents for child placements Reviews and implements CY-60, CY-61, CY-61A, and CY-61C documents authorizing placement maintenance, adoption
• assistance or subsidized permanent legal custodianship Creates and maintains records and updates AA/SPLC Prepares and maintains adoption and permanent legal custodianship subsidy lists of children and rates Updates FC spreadsheets with changes in placements, reimbursement eligibility, per diem rates, and unallowable rates for foster care, residential, and group home placements Reviews FC, residential and group home invoices monthly to verify placement and confirm payment of per diem rates for entry on FC spreadsheet Coordinates FC rates with Medically Dependent and Supportive Placement Programs Adds information from child miscellaneous expense and revenue reports to FC spreadsheet Coordinates with
• eligibility technician to recognize non-reimbursement eligibility periods Uses Agency Client Information System to verify data and coordinates with Information Systems Unit to rectify errors Develops quarterly AA
• (including non-recurring expenses), FC and SPLC invoices Provides supervisor with Children Served and Days of Care and ACF numbers for quarterly reports, including Medical Assistance Only (zero subsidy) children Assists with preparing records for upcoming audits Reconciles FC cost centers for revenue application Prepares supplemental invoices for retroactive authorizations/changes for FC, AA & SPLC
• Miscellaneous Assists Manager of Accounting with data uploads for Title IV-E Validation Provides assistance in other areas of the fiscal department where needed Performs other duties as assigned.

Knowledge, Skills, & Abilities

• Should have considerable knowledge of bookkeeping principles and practices and knowledge of office practices, software and agency financial programs. The ability to prepare routine financial reports.

Minimum Requirements

• Minimum of 2 years Bookkeeping and a strong knowledge of Excel

Supervision Received

• Work is performed through direct supervision of the Eligibility Supervisor by following specific procedures and through daily assignment. Work is reviewed through daily contact, supervisory conferences and performance review.

Conditions Of Employment

• Required to provide and are subject to Pennsylvania criminal and child abuse clearances as well as an FBI fingerprint clearance prior to the start of employment.

Equal Employment Opportunity Policy

Erie County provides equal employment opportunities to all employees and applicants for employment, prohibits discrimination or harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Erie County Government values the power of diversity in our workforce. Our goal is to continue developing inclusive workforce policies that require individual equality, support the diversity of employee experiences, and include unique perspectives.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.