Title Clerk

DOUGLAS MOTORS CORP; Summit (NJ); On-site; USD 42,000 - 64,000; Full time

Job summary

Douglas Motors Corp is seeking an experienced Motor Vehicle & Title Clerk to join our Summit, NJ team. If you know dealership title work, you’ll help keep titles and registrations accurate and on track across two locations.

You’ll process titles, registrations, MSOs, and related paperwork, review for accuracy, and maintain schedules and records. A detail-oriented professional with MS Office skills will thrive in our small, family-owned shop.

Qualifications

• Previous automotive dealership title and registration experience.
• NJ MVC Personal Control Number or NJ MVC e-Course certificate.
• Strong working knowledge of motor vehicle rules, regulations, and procedures.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work efficiently.
• Strong follow-through, problem-solving skills, and a sense of accountability.
• Computer proficiency, including Microsoft Office and electronic recordkeeping.
• Professional written and verbal communication skills.
• Reliability, punctuality, discretion, and respect for confidential information.

Responsibilities

• Process in-state and out-of-state vehicle titles, registrations, plates, and sales tax remittances.
• Manage title and registration paperwork for new, pre-owned, and wholesale vehicle transactions across two locations.
• Obtain, track, maintain, and reconcile vehicle titles and MSO's.
• Review documentation for accuracy and completeness before submission.
• Research and resolve title, registration, and documentation discrepancies.
• Follow up on missing paperwork and outstanding transactions until resolved.
• Maintain motor vehicle, COD, and out-of-state sales tax schedules.
• Complete data entry, prepare deal files, scan documents, and maintain organized records.
• Maintain compliance documentation, logs, and reports.
• Provide general administrative support to management and assist with other office responsibilities as needed.

Skills

Title processing

Registration experience

Detail-oriented

Microsoft Office

Data entry

Communication skills

Confidentiality

Job description

Experienced Automotive Title Clerk? Join Our Team!!

Know your way around titles, registrations, and the MVC? We want to meet you!!

Douglas Motors Corp is looking for an experienced Motor Vehicle & Title Clerk to join our team in Summit, NJ. If you know dealership title work, take pride in getting the details right, and enjoy being the person who keeps things running smoothly behind the scenes, this could be the opportunity you’ve been looking for!

Why Join Douglas Motors Corp?

• Weekly pay — get paid every week.
• Monday-Friday schedule — enjoy a consistent workweek.
• Established, family-owned business — be part of a company serving customers since 1965.
• Small-office environment — work directly with management and make a meaningful impact.
• Ownership of your work — take responsibility for your transactions and see them through to completion.
• Opportunity to make a difference — help support the daily operations of two dealerships from one location.

What You’ll Do

• Process in-state and out-of-state vehicle titles, registrations, plates, and sales tax remittances.
• Manage title and registration paperwork for new, pre‑owned, and wholesale vehicle transactions across two locations.
• Obtain, track, maintain, and reconcile vehicle titles and MSO's.
• Review documentation for accuracy and completeness before submission.
• Research and resolve title, registration, and documentation discrepancies.
• Follow up on missing paperwork and outstanding transactions until resolved.
• Maintain motor vehicle, cash-on-delivery (COD), and out-of-state sales tax schedules.
• Complete data entry, prepare deal files, scan documents, and maintain organized records.
• Maintain compliance documentation, logs, and reports.
• Provide general administrative support to management and assist with other office responsibilities as needed.

What We’re Looking For

Required qualifications:

• Previous automotive dealership title and registration experience.
• Grandfathered NJ MVC Personal Control Number or NJ MVC e-Course certificate.
• Strong working knowledge of motor vehicle rules, regulations, and procedures.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work efficiently.
• Strong follow-through, problem-solving skills, and a sense of accountability.
• Computer proficiency, including Microsoft Office and electronic recordkeeping.
• Professional written and verbal communication skills.
• Reliability, punctuality, discretion, and respect for confidential information.

Preferred qualifications:

• Automotive accounting or dealership back-office experience.
• Experience with out-of-state title and registration transactions.
• Familiarity with dealership management systems.

The Right Fit

We’re looking for someone who takes pride in their work, communicates professionally, follows through on commitments, and doesn’t let loose ends pile up.

You should be comfortable working independently, recognizing and correcting errors, prioritizing competing deadlines, and asking questions when necessary. We value someone who brings a positive attitude, takes initiative, and contributes to a supportive, team-oriented office.

If you know title work, take ownership of your responsibilities, and want to join an established company where your work matters, we’d love to hear from you!