Timekeeping & Leave Systems Analyst

OFFICE OF LABOR RELATIONS; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

The Office of Labor Relations (OLR) in New York City seeks a Principal Administrative Associate – Level 1 to support payroll, timekeeping, and leave administration across City Time and related systems.

You will oversee time sheets, reports, and onboarding/offboarding processes, while ensuring compliance with FMLA/PFL and City policies. Residency rules and a path for 55-a program may apply.

Qualifications

• Degree and progressive clerical/administrative experience as specified.
• Administrative supervisory experience required for some paths.
• Experience with payroll/time systems is a plus.
• Adaptability to Citywide leave and timekeeping policies.

Responsibilities

• Review correct and approve weekly time sheets in the City Time System.
• Prepare and review City Time and CHRMS reports for accuracy.
• Work on time sensitive personnel projects for the division.
• Run reports on employees’ time and leave, lateness.
• Handle all FMLA, PFL, PPL and Intermittent Leave.
• Conduct presentation on Absence Control Reporting with leadership.
• Process and review Manual Leave and Time Report Adjustments.
• Generate, Monitor, payroll reports (excess leave, undocumented sick leave).
• Process DP-2001 onboarding/offboarding requests.
• Prepare worksheets for managerial transfers to city agencies.
• Present City Time process during onboarding of new employees.
• Inform offboarding employees on leave status and payroll.
• Monitor and ensure all new hires are enrolled in City Time.
• Enter Military time and leave as required.
• Process Lump Sum Payouts for management.
• Submit Remedy tickets related to City Time and timekeeping/password reset.
• Generate supplemental pay and payout leave balances.
• Process LWOP for anticipatory week and carryover letters.

Skills

Time management

Payroll knowledge

FMLA/PFL knowledge

Leave balancing

Supervisory experience

Education

Bachelor's degree + 2 years experience

Associate degree + 3 years experience

High school diploma + 4 years experience incl. supervision

Education/experience equivalent with supervisory requirement

Job description

The Office of Labor Relations (OLR) in New York City seeks a Principal Administrative Associate – Level 1 to support payroll, timekeeping, and leave administration across City Time and related systems.

You will oversee time sheets, reports, and onboarding/offboarding processes, while ensuring compliance with FMLA/PFL and City policies. Residency rules and a path for 55-a program may apply.