Time & Leave Coordinator – Remote-Eligible Civil Service Role

Department-of-Finance; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Remote work up to 2 days per week

55-a Program eligible

Public Service Loan Forgiveness info

Job summary

Department of Finance in New York City is hiring a Time & Leave Coordinator to maintain timekeeping records, process leave and overtime, and ensure accurate pay. The role involves analyzing CityTime and PMS data, training staff, and supporting the Time and Leave Administration director with special projects.

Applicants should have education and experience in clerical/administrative roles and be eligible for City residency requirements.

Qualifications

• Knowledge of City personnel rules, regulations, policies, and time and leave rules.
• Proficiency with citywide systems, including CityTime, PMS, NYCAPS.
• Excellent organizational, critical thinking and time management skills.
• Excellent customer service skills.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain accurate employee time and attendance records; processing leave, overtime, and adjustments in accordance with City policies, labor agreements, and payroll deadlines; resolve timekeeping discrepancies; and communicate with employees, supervisors, and other units to ensure compliance and timely, accurate pay.
• Communicate with divisions and employees regarding time and leave matters and provide guidance.
• Analyze daily, bi-weekly, and monthly PMS, CHRMS and CityTime reports for accuracy.
• Review, interpret and apply time-sensitive updates to time and leave regulations and training materials to assist with employee training and refresher sessions.
• Manage work schedules, shift changes and additional compensation actions; update and maintain CityTime approval organizational structures.
• Reconcile bi-weekly payroll and notify the Time & Leave Supervisor of discrepancies requiring supplemental paycheck processing.
• Perform complex and responsible administrative duties in support of the Director of Time and Leave Administration.
• Review CityTime training materials and assist with employee training through new-hire orientation, refresher sessions, and ongoing support for employees, approvers, and the Timekeeping team.
• Support with special projects or initiatives, as needed; participate in the implementation of new programs and initiatives.
• Generate reports, conduct basic research and data analysis.
• Utilize City HR systems such as CityTime, PMS, NYCAPS and CHRMS.
• Access, review, manage, and communicate confidential information in accordance with guidelines.
• Assume supervisory duties in the temporary absence of the supervisor, providing guidance to timekeepers.

Job description

Department of Finance in New York City is hiring a Time & Leave Coordinator to maintain timekeeping records, process leave and overtime, and ensure accurate pay. The role involves analyzing CityTime and PMS data, training staff, and supporting the Time and Leave Administration director with special projects.

Applicants should have education and experience in clerical/administrative roles and be eligible for City residency requirements.