Time & Leave Administrator (Remote Work Eligible)

NYC Department of Finance; New York (NY); Hybrid; USD 55,000 - 63,000; Full time

Job summary

NYC Department of Finance seeks a Principal Administrative Associate to lead timekeeping, payroll and administrative operations within the Office of Employee Services. The role requires thorough knowledge of city rules and attention to detail to ensure compliance and accuracy.

The successful candidate will oversee time and leave processes, supervise staff when needed, and coordinate with divisions to support payroll deadlines and training programs.

Qualifications

• Baccalaureate degree with 2 years of satisfactory full-time progressively responsible clerical/administrative experience, one year in supervisory capacity
• Associate degree (60 credits) with 3 years of clerical/administrative experience including one year supervisory
• Four-year high school diploma with 4 years of clerical/administrative experience including one year supervisory
• Education/experience equivalent to the above with one year supervisory experience and substitution allowed

Responsibilities

• Maintain accurate employee time and attendance records; process leave, overtime, and adjustments per City policies and payroll deadlines
• Communicate with divisions and employees regarding time and leave matters and provide guidance
• Analyze PMS, CHRMS and CityTime reports for accuracy
• Review and apply time-sensitive updates to time and leave regulations and training materials
• Manage work schedules, shift changes and additional compensation actions; update CityTime structures
• Reconcile bi-weekly payroll and notify supervisor of discrepancies
• Perform administrative duties supporting the Director of Time and Leave Administration
• Review training materials and assist with new-hire orientation and refresher sessions
• Support with special projects and new programs
• Generate reports and conduct basic data analysis
• Use CityHR systems like CityTime, PMS, NYCAPS and CHRMS
• Handle confidential information per guidelines
• Assume supervisory duties in the absence of the supervisor

Skills

City personnel rules

Organizational skills

Time management

Customer service

Communication skills

Education

Baccalaureate degree plus 2 years of clerical/administrative experience

Associate degree (60 credits) plus 3 years of clerical/administrative experience

High school diploma plus 4 years of clerical/administrative experience

Education/experience equivalent with supervisory experience

Tools

CityTime

PMS

NYCAPS

Job description

NYC Department of Finance seeks a Principal Administrative Associate to lead timekeeping, payroll and administrative operations within the Office of Employee Services. The role requires thorough knowledge of city rules and attention to detail to ensure compliance and accuracy.

The successful candidate will oversee time and leave processes, supervise staff when needed, and coordinate with divisions to support payroll deadlines and training programs.