Timekeeper Analyst

OFFICE OF LABOR RELATIONS; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

The Office of Labor Relations (OLR) in New York City seeks a Principal Administrative Associate – Level 1 to support payroll, timekeeping, and leave administration across City Time and related systems.

You will oversee time sheets, reports, and onboarding/offboarding processes, while ensuring compliance with FMLA/PFL and City policies. Residency rules and a path for 55-a program may apply.

Qualifications

• Degree and progressive clerical/administrative experience as specified.
• Administrative supervisory experience required for some paths.
• Experience with payroll/time systems is a plus.
• Adaptability to Citywide leave and timekeeping policies.

Responsibilities

• Review correct and approve weekly time sheets in the City Time System.
• Prepare and review City Time and CHRMS reports for accuracy.
• Work on time sensitive personnel projects for the division.
• Run reports on employees’ time and leave, lateness.
• Handle all FMLA, PFL, PPL and Intermittent Leave.
• Conduct presentation on Absence Control Reporting with leadership.
• Process and review Manual Leave and Time Report Adjustments.
• Generate, Monitor, payroll reports (excess leave, undocumented sick leave).
• Process DP-2001 onboarding/offboarding requests.
• Prepare worksheets for managerial transfers to city agencies.
• Present City Time process during onboarding of new employees.
• Inform offboarding employees on leave status and payroll.
• Monitor and ensure all new hires are enrolled in City Time.
• Enter Military time and leave as required.
• Process Lump Sum Payouts for management.
• Submit Remedy tickets related to City Time and timekeeping/password reset.
• Generate supplemental pay and payout leave balances.
• Process LWOP for anticipatory week and carryover letters.

Skills

Time management

Payroll knowledge

FMLA/PFL knowledge

Leave balancing

Supervisory experience

Education

Bachelor's degree + 2 years experience

Associate degree + 3 years experience

High school diploma + 4 years experience incl. supervision

Education/experience equivalent with supervisory requirement

Job description

The Office of Labor Relations (OLR) represents the Mayor in the conduct of all labor relations between the City of New York and labor unions representing employees of the City. The Commissioner serves on behalf of the Mayor as the City’s liaison with both labor and management in the private sector. The office is authorized by Executive Order 38 (February 7, 1967), amended by Executive Order 13 (July 24, 1990). The Office of Labor Relations (OLR) administers the Health Benefits Program, Management Benefits Fund, Employee Assistance Program, Work Well NYC, Medicare Part B Reimbursement and Pre-Tax Benefits & Citywide Programs including the Deferred Compensation Plan and NYCE IRA. In addition to negotiating collective bargaining agreements, OLR serves as a resource to agencies with regard to workforce labor issues and works with the Municipal Labor Committee (MLC) to pursue innovations in a variety of areas, particularly regarding City health insurance programs. The staff at OLR assist their fellow agencies in handling personnel and payroll issues, conducting labor-management meetings, representing the City at representation hearings, and handling all employee grievances and arbitration matters while also negotiating collective bargaining agreements with the City's 149 bargaining units.

The office of Labor Relations Administration Division is seeking to hire a Principal Administrative Associate – Level 1 to report directly to the Assistant Commissioner of Administration and Employee Development and Deputy Director of Administration.

Duties/Responsibilities

• Review correct and approve weekly time sheets in the City Time System.
• Prepare and review City Time and CHRMS reports to ensure that the information is accurate and complete.
• Work on time sensitive personnel projects for the division
• Run reports on employees’ time and leave, lateness
• Handle all FMLA, PFL, PPL and Intermittent Leave
• Conduct presentation on Absence Control Reporting in detail with Division Heads, supervisors and staff
• Process and review of Manual Leave and Employee Time Report Adjustments in City Time
• Generate, Monitor, Various Payroll reports such as excess leave balances, undocumented sick leave usage and excess lateness
• Process DP-2001 requests for onboarding and offboarding employees
• Process worksheets for managerial employees transferring to city agencies
• Conduct presentation on City Time process with new employees onboarding
• Inform offboarding employees on leave status and payroll
• Monitor and ensure all new hires are enrolled in City Time
• Knowledge to enter Military time and leave
• Process managerial Lump Sum Pay out
• Submit and follow up on Remedy tickets related to City Time and Timekeeping and password reset.
• Process and generate supplemental paycheck and pay out leave balances.
• Process Leave with Out Pay (LWOP) for anticipatory week.
• Prepare carryover letters for management approvals

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of satisfactory full‑time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full‑time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four‑year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full‑time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Preferred Skills

• Strong knowledge of Time Management Operations and/or Citywide Time and Leave. Regulations and/or New York City payroll applications such as Citytime, PMS, RMDS, NYCAPS and CHRMS is a plus.
• Strong knowledge of Family Medical Leave Act, Paid Parental Leave, Paid Family Leave Intermittent Leave, Special Leave of Absence Coverage (SLOAC), Dedicated Sick Leave, Catastrophic Leave, Leave of Absence for Military, and Reinstatement from Involuntary Leave
• Strong knowledge in calculating leave balances to prepare carry over letters

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.