Timekeeping & Data Coordinator

VIVA USA Inc; Dubuque (IA); On-site; USD 25,000 - 34,000; Full time

Job summary

VIVA USA Inc. is seeking a Data Coordinator to support daily timekeeping within the Workforce Management system. You will review timecards, correct discrepancies, maintain leave records, and submit finalized data to Payroll.

This role emphasizes accuracy, confidentiality, and clear communication with employees and Payroll teams. You will handle leave updates, run WFM reports, and assist with process improvements across shifts, including early-morning coverage for third-shift staff.

Qualifications

• Experience with timekeeping and workforce management systems.
• Strong attention to detail and ability to meet deadlines.
• Ability to research discrepancies and resolve issues.
• Strong communication and interpersonal skills with employees.
• Comfort working with spreadsheets and electronic records.

Responsibilities

• Review and process employee time and prepare finalized data for Payroll.
• Maintain accurate WFM records, including leaves and corrections.
• Respond to employee questions about time entries and leave concerns.
• Monitor reports and help improve timekeeping processes.
• Support early-morning coverage for third-shift employees.

Skills

Timekeeping systems

Attention to detail

Discrepancy resolution

Communication

Spreadsheet proficiency

Tools

WFM software

Payroll interface

Job description

VIVA USA Inc. is seeking a Data Coordinator to support daily timekeeping within the Workforce Management system. You will review timecards, correct discrepancies, maintain leave records, and submit finalized data to Payroll.

This role emphasizes accuracy, confidentiality, and clear communication with employees and Payroll teams. You will handle leave updates, run WFM reports, and assist with process improvements across shifts, including early-morning coverage for third-shift staff.