Terminal Administrative Coordinator (Day Shift)

Heniff Company; Northern (KY); Hybrid; USD 34,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan with employer matching

Paid holidays

Job summary

Heniff Transportation is seeking a Terminal Clerk to support the Terminal Manager. You will prepare billing orders, scan and index documents, and ensure orders are closed with precise timestamps in TMW. You will also route AP invoices to Accounting and monitor driver permits.

The role requires a high school diploma or GED, one year of office experience, and strong computer skills with Excel and Word. English proficiency is essential with some Spanish knowledge helpful.

Qualifications

• High school diploma, GED, or equivalent.
• At least one year of experience in an office setting.
• Experience setting up and maintaining filing systems (scanning or filing cabinet).

Responsibilities

• Prepare orders for billing and invoicing.
• Perform scanning and indexing tasks.
• Update and close out orders with accurate real-time data in TMW.
• Send accounts payable invoices to Accounting.
• Update driver permits and track license expirations.
• Order office supplies and maintain supplies inventory.
• Assist drivers with training system questions (e.g., Paylocity, Sentry Road).

Skills

Typing 60 wpm

Phone etiquette

English proficiency

Microsoft Word

Excel

Education

High school diploma/GED

Tools

Paylocity

Sentry Road

Scanning software

Job description

Heniff Transportation is seeking a Terminal Clerk to support the Terminal Manager. You will prepare billing orders, scan and index documents, and ensure orders are closed with precise timestamps in TMW. You will also route AP invoices to Accounting and monitor driver permits.

The role requires a high school diploma or GED, one year of office experience, and strong computer skills with Excel and Word. English proficiency is essential with some Spanish knowledge helpful.