Terminal Clerk

Heniff Food Grade LLC; Clare (OH); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Generous Vacation Time

Company Paid Holidays

Company 401(k) and Roth with Employer 

Disability Insurance

Life Insurance

Job summary

Heniff Transportation is seeking a Terminal Clerk to support the Terminal Manager with daily duties, billing preparation, and order updates in a fast-paced office environment. This role operates on a day shift, Monday through Friday, and emphasizes accuracy, teamwork, and organizational efficiency.

The position requires basic computer skills (Excel, Word), strong data-entry capabilities, and professional interaction with drivers and staff.

Qualifications

• High school diploma, GED, or equivalent.
• Work experience in an office setting of at least one year.
• Experience setting up and maintaining filing systems (scanning or paper filing).

Responsibilities

• Report to work on time every day.
• Maintain professional conduct around others.
• Respect colleagues and surroundings.
• Prepare orders for billing.
• Perform scanning and indexing tasks.
• Ensure settlement notes are added and correct.
• Update and close out orders with accurate times in TMW.
• Send accounts payable invoices to Accounting.
• Update driver permits and manage license expirations.

Skills

Keyboard at 60 wpm

Telephone etiquette

Excel

Microsoft Word

English language proficient

Spanish knowledge helpful

Education

High school diploma or GED

Tools

Excel

Microsoft Word

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Heniff Transportation provides best-in-class supply chain solutions to our valued customers by utilizing our network of supply chain services and resources. We focus on creating extraordinary growth and value across the markets, industries, and customers we serve through outstanding safety, innovation, and service performance. We accomplish this through one of the largest, fully integrated networks of terminals, transload and tank wash facilities in North America and now in Canada. We strive to be the BEST at everything we do.

Day shift, Monday-Friday.

Position Summary

The Terminal Clerk assists the Terminal Manager with any projects and/or daily duties that may arise.

Duties and Responsibilities

• The Terminal Clerk is responsible for reporting to work on time each day.
• Responsible for acting in a professional manner around others.
• Respect others within the office and their surroundings.
• The Terminal Clerk prepares orders for billing.
• Perform scanning/indexing.
• Ensure settlement notes are added and correct.
• The Terminal Clerk updates and close out orders with accurate and real times in TMW
• Send accounts payable invoices to Accounting.
• Update driver permits
• The Terminal Clerk is maintains driver license expiration, coordination of physicals
• Order office supplies
• Perform other duties as necessary
• Helps drivers with training system questions (i.e Paylocity, Sentry Road, etc.)

Requirements Education and Experience

• High school diploma, GED, or equivalent
• Work experience in an office surrounding of at least one year
• Experience setting up and maintaining filing systems by either scanning into software program or by paper system into filing cabinet

  Essential Qualifications

  • Demonstrated computer keyboard skill at approximately 60 words per minute
  • Demonstrated courteous and considerate telephone skills
  • Knowledge of common computer programs, such as: Excel, Microsoft Word, etc.
  • Demonstrated legible penmanship
  • Language Skills: Ability to read, write and speak English proficiently; some knowledge of the Spanish language preferred

  Benefits

  • Medical, Dental and Vision Insurance
  • Generous Vacation Time
  • Company Paid Holidays
  • Company 401(k) and Roth with Employer Matching Contributions
  • Short and Long-Term Disability Insurance
  • Voluntary Life & Accident
  • Critical Illness Insurance
  • Company Paid Life Insurance
  • Employee Assistance Program (EAP)
  • PerkSpot National Employee Discount Program
  • Travel Assistance Program

  At Heniff, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. Heniff treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.

  The Heniff family of companies is the premier leader in liquid bulk transportation, food grade, rail transloading, iso depot operations, tank cleaning and maintenance. Our mission is to efficiently provide Supply Chain Solutions to our customers safely, securely and on time, every time. From our high-tech tracking and technology systems to our friendly drivers and customer service staff, everything is focused on ways to come up with solutions to our customers' problems and to make it as easy as possible to do business with us. With nearly 100 locations connected nationwide and over 2000 tractors, our integrated freight network of opportunities and capacity for our drivers and customers is unmatched. Even though we have the look of a big company, we have the feel of a small company. Our goal is not to be the biggest, but to be the best!