Tenant Services Coordinator

CBRE; New Brunswick (NJ); On-site; USD 40,000 - 65,000; Full time

Job summary

CBRE Tenant Services Coordinator in New Brunswick, NJ, will keep the property organized and ensure administrative tasks are completed efficiently. This on-site role supports a mixed-use portfolio and coordinates tenants and vendors to maintain smooth operations.

You will handle phones and emails, prepare notices, track service requests, process invoices, and maintain lease files. This entry-level to mid-level position offers hands-on experience in commercial real estate operations and vendor

Qualifications

• Strong organization and multitasking skills.
• Ability to respond to tenants and vendors professionally.
• Experience with basic accounting tasks and document management.

Responsibilities

• Answer phones and respond to emails
• Prepare correspondence and tenant communications
• Maintain electronic and paper filing systems
• Serve as a point of contact for tenants and vendors
• Process tenant service requests and track completion
• Obtain and organize COIs
• Process invoices and assist with accounts payable and accounts receivable
• Maintain lease files and critical lease dates
• Create and track purchase orders and service agreements
• Order office and building supplies

Skills

Phone support

Email communication

Administrative tasks

Tenant coordination

Vendor communication

Accounts payable/receivable

Lease file maintenance

Job description

About The Role

As a CBRE Tenant Services Coordinator, you will be responsible for keeping the property organized and ensuring administrative tasks are completed efficiently. This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group. The role is onsite in New Brunswick, NJ USA. This is a fantastic opportunity to get into the world of commercial real estate! You'll be supporting a mixed use office and industrial portfolio of nearly 2 million square feet.

What You'll Do

Administrative Support

• Answer phones and respond to emails


• Prepare correspondence, notices, and tenant communications


• Maintain electronic and paper filing systems

Tenant & Vendor Coordination

• Serve as a point of contact for tenants and vendors


• Process tenant service requests and track completion


• Obtain and organize vendor certificates of insurance (COIs)

Financial & Accounting Support

• Process invoices and submit them for approval


• Assist with accounts payable and accounts receivable


• Maintain vendor information and W-9s

Lease & Document Administration

• Maintain lease files and critical lease dates


• Track insurance certificates for tenants


• Create and track purchase orders and service agreements

Property Operations

• Order office and building supplies


• Maintain building contact lists and emergency procedures


• Assist with contractor access and work scheduling