Tenant Services & Contracts Specialist

Newmark Group; Denver, Northern (CO, KY); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Parental Leave

Back-up care program

Paid time off

Referral Program

Networking opportunities

Job summary

Newmark Knight Frank is seeking an organized facilities coordinator to support client accounts in Denver, CO. You will code invoices, maintain tenant contact lists, and oversee contracting work at properties, ensuring services are available and compliant.

You will also set up tracking systems for contracts and purchase orders, prepare monthly statements, and assist client management with personnel and equipment tracking. Strong communication and deadline-driven work are essential.

Qualifications

• Bachelor's Degree or equivalent experience.
• Minimum 1-2 years property or facilities management experience.
• Proficient in MS Word, MS Project, MS Excel, MS PowerPoint, and Word Perfect.
• Must be organized with ability to prioritize and handle multiple projects.
• Must be able to meet difficult deadlines.
• Strong oral and written communication skills.

Responsibilities

• Provide positive and helpful presence assisting clients.
• Code invoices and maintain tenant contact lists.
• Oversee contracting work performed at property.
• Set up files and develop a system to track contracts, purchase orders, etc.
• Code invoices and collect necessary documentation for payment processing.
• Coordinate contracts for various vendors. Ensure that adequate services are available for employees.
• Maintain service agreements and required certificates.
• Assist in developing monthly statements of accounts and variance reports submitted for management review.
• Assist client management in tracking personnel moves and equipment.

Skills

Organized

Prioritization

Multi-tasking

Deadline-driven

Communication skills

Education

Bachelor's Degree or equivalent experience

Tools

MS Word

MS Project

MS Excel

MS PowerPoint

Word Perfect

Job description

Newmark Knight Frank is seeking an organized facilities coordinator to support client accounts in Denver, CO. You will code invoices, maintain tenant contact lists, and oversee contracting work at properties, ensuring services are available and compliant.

You will also set up tracking systems for contracts and purchase orders, prepare monthly statements, and assist client management with personnel and equipment tracking. Strong communication and deadline-driven work are essential.