Tenant Services & Contracts Coordinator

Newmark Group; Boston (MA); On-site; USD 55,000 - 70,000; Full time

Job summary

Newmark Group, Inc. in Boston, MA is seeking a Facilities Coordinator to assist clients, code invoices, and manage contracts and vendor relationships to keep properties running smoothly.

The role requires organized multitasking, strong communication, and the ability to handle multiple projects while meeting deadlines. You will support management with statements, moves, and equipment tracking in a dynamic environment.

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum 1–2 years property or facilities management experience.
• Proficiency in MS Word, MS Project, MS Excel, MS PowerPoint and Word Perfect.
• Strong oral and written communication skills.

Responsibilities

• Provide positive and helpful presence assisting clients. Code invoices and maintain tenant contact lists. Oversee contracting work performed at property.
• Set up files and develop a system to track contracts, purchase orders, etc.
• Code invoices and collect necessary documentation for payment processing.
• Coordinate contracts for various vendors. Ensure that adequate services are available for employees.
• Maintain service agreements and required certificates.
• Assist in developing monthly statements of accounts and variance reports submitted for management review.
• Assist client management in tracking personnel moves and equipment.

Skills

Strong communication skills

Organized / detail oriented

Multitasking

Education

Bachelor's Degree or equivalent experience

Tools

MS Word

MS Project

MS Excel

MS PowerPoint

Word Perfect

Job description

Newmark Group, Inc. in Boston, MA is seeking a Facilities Coordinator to assist clients, code invoices, and manage contracts and vendor relationships to keep properties running smoothly.

The role requires organized multitasking, strong communication, and the ability to handle multiple projects while meeting deadlines. You will support management with statements, moves, and equipment tracking in a dynamic environment.