Coordinator, Tenant Services

Newmark Group; Boston (MA); On-site; USD 55,000 - 70,000; Full time

Job summary

Newmark Group, Inc. in Boston, MA is seeking a Facilities Coordinator to assist clients, code invoices, and manage contracts and vendor relationships to keep properties running smoothly.

The role requires organized multitasking, strong communication, and the ability to handle multiple projects while meeting deadlines. You will support management with statements, moves, and equipment tracking in a dynamic environment.

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum 1–2 years property or facilities management experience.
• Proficiency in MS Word, MS Project, MS Excel, MS PowerPoint and Word Perfect.
• Strong oral and written communication skills.

Responsibilities

• Provide positive and helpful presence assisting clients. Code invoices and maintain tenant contact lists. Oversee contracting work performed at property.
• Set up files and develop a system to track contracts, purchase orders, etc.
• Code invoices and collect necessary documentation for payment processing.
• Coordinate contracts for various vendors. Ensure that adequate services are available for employees.
• Maintain service agreements and required certificates.
• Assist in developing monthly statements of accounts and variance reports submitted for management review.
• Assist client management in tracking personnel moves and equipment.

Skills

Strong communication skills

Organized / detail oriented

Multitasking

Education

Bachelor's Degree or equivalent experience

Tools

MS Word

MS Project

MS Excel

MS PowerPoint

Word Perfect

Job description

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (\"Newmark\"), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark's comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform's global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum.For the year ended December 31, 2023, Newmark generated revenues of approximately $2.5 billion.As of March 31, 2024, Newmark's company-owned offices, together with its business partners, operate d from approximately 170 offices with 7,600 professionals around the world. To learn more, visitnmrk.com or follow @newmark.

Job Description:

• Provide positive and helpful presence assisting clients. Code invoices and maintain tenant contact lists. Oversee contracting work performed at property.
• Set up files and develop a system to track contracts, purchase orders, etc..
• Code invoices and collect necessary documentation for payment processing.
• Coordinate contracts for various vendors. Ensure that adequate services are available for employees.
• Maintain service agreements and required certificates.
• Assist in developing monthly statements of accounts and variance reports submitted for management review.
• Assist client management in tracking personnel moves and equipment.

Skills, Education and Experience:

• Bachelor's Degree or equivalent experience.
• Minimum 1-2 years property or facilities management experience.
• PC proficiency in MS Word, MS Project, MS Excel, MS PowerPoint, and Word Perfect.
• Must be organized and have ability to prioritize and handle multiple projects at one time.
• Must have ability meet difficult deadlines.
• Strong oral and written communication skills.
• May perform other duties as assigned.

Working Conditions:

Normal working conditions with the absence of disagreeable elements.

Note:

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.