Coordinator, Tenant Services

Newmark Group; Denver, Northern (CO, KY); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Parental Leave

Back-up care program

Paid time off

Referral Program

Networking opportunities

Job summary

Newmark Knight Frank is seeking an organized facilities coordinator to support client accounts in Denver, CO. You will code invoices, maintain tenant contact lists, and oversee contracting work at properties, ensuring services are available and compliant.

You will also set up tracking systems for contracts and purchase orders, prepare monthly statements, and assist client management with personnel and equipment tracking. Strong communication and deadline-driven work are essential.

Qualifications

• Bachelor's Degree or equivalent experience.
• Minimum 1-2 years property or facilities management experience.
• Proficient in MS Word, MS Project, MS Excel, MS PowerPoint, and Word Perfect.
• Must be organized with ability to prioritize and handle multiple projects.
• Must be able to meet difficult deadlines.
• Strong oral and written communication skills.

Responsibilities

• Provide positive and helpful presence assisting clients.
• Code invoices and maintain tenant contact lists.
• Oversee contracting work performed at property.
• Set up files and develop a system to track contracts, purchase orders, etc.
• Code invoices and collect necessary documentation for payment processing.
• Coordinate contracts for various vendors. Ensure that adequate services are available for employees.
• Maintain service agreements and required certificates.
• Assist in developing monthly statements of accounts and variance reports submitted for management review.
• Assist client management in tracking personnel moves and equipment.

Skills

Organized

Prioritization

Multi-tasking

Deadline-driven

Communication skills

Education

Bachelor's Degree or equivalent experience

Tools

MS Word

MS Project

MS Excel

MS PowerPoint

Word Perfect

Job description

Provide positive and helpful presence assisting clients.Code invoices and maintain tenant contact lists.Oversee contracting work performed at property.

• Set up files and develop a system to track contracts, purchase orders, etc.
• Code invoices and collect necessary documentation for payment processing.
• Coordinate contracts for various vendors.Ensure that adequate services are available for employees.
• Maintain service agreements and required certificates.
• Assist in developing monthly statements of accounts and variance reports submitted for management review.
• Assist client management in tracking personnel moves and equipment.

Skills, Education and Experience:

• Bachelor's Degree or equivalent experience.
• Minimum 1-2 years property or facilities management experience.
• PC proficiency in MS Word, MS Project, MS Excel, MS PowerPoint, and Word Perfect.
• Must be organized and have ability to prioritize and handle multiple projects at one time.
• Must have ability meet difficult deadlines.
• Strong oral and written communication skills.
• May perform other duties as assigned.

Benefits and Perks:

• Industry leading Parental Leave Policy (up to 16 weeks)
• Bright Horizons back-up care program
• Generous paid time off
• Referral Program
• Opportunities to network and connect

Benefits/perks listed may vary depending on the nature of your employment with Newmark Knight Frank and the job location.

Working Conditions:

Normal working conditions with the absence of disagreeable elements.

Salary Range Language:

The expected base salary for this position ranges from $50,000 to $55,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held.In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Note:

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark Knight Frank is an Equal Opportunity/Affirmative Action employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.