Temporary Student Involvement & Events Assistant

FHLB Des Moines; Williamstown (MA); On-site; USD 24,796 - 33,062; Full time

Job summary

Williams College seeks a Temporary Student Involvement & Events Assistant to support the Office for Student Involvement and Events this fall, from August 2026 through October 2026. The role reports to the Associate Director of Student Centers & Events and focuses on helping plan, staff, and execute campus events and activities.

The position requires strong organizational skills, proficiency with Microsoft Office and Google Suite, and the ability to learn EMS Room Scheduler.

Qualifications

• Minimum education: High school diploma or equivalent with at least 2 years of related experience, or an equivalent combination.
• Proficient in Microsoft Office and Google Suite; able to quickly learn EMS Room Scheduler and other enterprise software.
• Strong organizational, budgetary, and problem-solving skills with attention to detail; fair application of event policies.

Responsibilities

• Advise ACE on organization, programming, and budget matters while maintaining open communication with Student Government.
• Facilitate day-to-day operations of EMS Room Scheduler for select spaces.
• Oversee ACE purchasing card and coordinate billing, invoices, and paperwork.
• Coordinate logistics for events, including equipment rentals, catering, permits, supplies, and inventory.
• Manage event registrations and host/server tracking; handle related communications.
• Assist with planning and execution of major student events and traditions.
• Supervise temporary employees for major class programs.

Skills

Microsoft Office

Google Suite

Organization

Communication

Teamwork

Education

High school diploma or equivalent

2+ years related experience

Tools

EMS Room Scheduler

Job description

Job Summary

Williams College Office for Student Involvement and Events is recruiting for a Temporary Student Involvement & Events Assistant to join their team this fall from August 2026 through October 2026. The Temporary Student Involvement & Events Assistant will report directly to the Associate Director of Student Centers & Events.

Responsibilities

• Advise All-Campus Entertainment (ACE) on organization, programming, and budgetary responsibilities, maintaining open communication and transparency with Student Government.
• Facilitate day-to-day operations of the college’s room scheduler program (EMS) for select spaces.
• Oversee and manage the ACE purchasing card and coordinate billing, invoices, and paperwork.
• Coordinate logistical arrangements for student and OCL events, including equipment rentals, catering requests, permit tracking, supply orders, and inventory.
• Manage student event registrations, coordinate certified host/server tracking, and handle correlated communications.
• Manage specialty event processes, such as student tailgating registrations for the Homecoming Football game.
• Assist the Associate Director with the Senior Class Events Committee to oversee the annual planning and execution of traditional events (Senior Fall Formal, 100 Days, and Senior Week).
• Supervise temporary employees for major class programs.
• Assist with the planning and execution of major OCL-related traditions, including the Purple Key Fair, Student Jamboree, Homecoming, Winter Carnival, and Spring Fling.
• Provide comprehensive administrative support to the Associate Director for Student Centers & Events.

Qualifications

• Minimum Education/Experience: High school diploma or equivalent with a minimum of 2 years of related experience, or an equivalent combination of education and experience.
• Specialized Knowledge: Significant proficiency in Microsoft Office and Google Suite, and ability to quickly learn and utilize specialized enterprise software (such as EMS Room Scheduler).
• Core Competencies: Strong organizational, budgetary, and problem‑solving skills with an attention to detail; ability to apply and interpret college event policies in an equitable, fair, and consistent manner.
• Communication & Collaboration: Strong written and verbal communication skills across multiple methods (phone, email, etc.) to engage effectively with students, external vendors, and campus partners.
• Must be able to work both independently and cooperatively within a team environment.

Rate of Pay

$21.00 per hour.

Job Duration & Working Conditions

Temporary, non‑benefitted, hourly job. This opportunity offers up to 40 weekly hours for the period 08/14/2026–10/30/2026, subject to change if needed. The position will operate out of a high‑traffic, collaborative office environment in the Paresky Center. Standard office hours are Monday – Friday, 8:30 a.m. – 5:00 p.m. Overtime, evening, and weekend hours will be required at certain peak points throughout the year to execute on‑site event logistics. The position requires physical stamina to work long hours during events, the ability to access various spaces across campus, and the ability to handle significant amounts of carrying and moving of equipment and event supplies.

Application Requirements

• Cover letter and résumé are required.
• Employment is contingent on the verification of background information, including a criminal record check.
• Employment is contingent on the verification of education when applicable.

EEO Statement

Decisions regarding appointments, promotions, and conditions of employment comply with applicable federal or state law prohibiting discrimination based on race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, gender identity or expression, ancestry, or military service. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Beyond meeting fully its legal obligations for non‑discrimination, Williams College is committed to building a diverse and inclusive community where persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please feel free to contact the college via phone at [phone] or email at [e-mail].