Temporary Student Involvement & Events Assistant

Consortium of Higher Education Lesbian/Gay/Bisexual/Transgende; Williamstown (MA); On-site; USD 25,000 - 33,000; Full time

Job summary

Williams College invites applications for a Temporary Student Involvement & Events Assistant for Fall 2026. The role supports the Office for Student Involvement and Events in planning campus events, coordinating logistics, and managing communications with students and vendors.

The position runs August 2026 through October 2026. Successful candidates will have a high school diploma (or equivalent), strong knowledge of Microsoft Office and Google Suite, and the ability to learn EMS Room Scheduler.

Qualifications

• High school diploma or equivalent with some related experience preferred.
• Proficiency in Microsoft Office and Google Suite; ability to learn EMS Room Scheduler.
• Strong organizational, budgetary, and problem‑solving skills with attention to detail.

Responsibilities

• Advise ACE on organization, programming, and budget with transparency to Student Government.
• Manage EMS Room Scheduler for spaces and oversee ACE purchasing card, invoices and paperwork.
• Coordinate event logistics, equipment rentals, catering requests, permits, supplies and inventory.
• Oversee student event registrations and host/server tracking, including communications.
• Assist with planning major events (Senior Week, Homecoming activities) and supervise temporary staff.

Skills

Microsoft Office

Google Suite

EMS Room Scheduler

Education

High school diploma or equivalent

Tools

EMS Room Scheduler

Job description

Temporary Student Involvement & Events Assistant

JR10000001402

Williamstown, MA (Main Campus)

Williams College Office for Student Involvement and Events is recruiting for a Temporary Student Involvement & Events Assistant to join their team this fall from August 2026 through October 2026. The Temporary Student Involvement & Events Assistant will report directly to the Associate Director of Student Centers & Events.

Primary responsibilities

• Advise All-Campus Entertainment (ACE) on organization, programming, and budgetary responsibilities, maintaining open communication and transparency with Student Government.
• Facilitate day-to-day operations of the college's room scheduler program (EMS) for select spaces.
• Oversee and manage the ACE purchasing card and coordinate billing, invoices, and paperwork.
• Coordinate logistical arrangements for student and OCL events, including equipment rentals, catering requests, permit tracking, supply orders, and inventory.
• Manage student event registrations, coordinate certified host/server tracking, and handle correlated communications.
• Manage specialty event processes, such as student tailgating registrations for the Homecoming Football game.
• Assist the Associate Director with the Senior Class Events Committee to oversee the annual planning and execution of traditional events (Senior Fall Formal, 100 Days, and Senior Week).
• Supervise temporary employees for major class programs.
• Assist with the planning and execution of major OCL-related traditions, including the Purple Key Fair, Student Jamboree, Homecoming, Winter Carnival, and Spring Fling.
• Provide comprehensive administrative support to the Associate Director for Student Centers & Events.

Qualifications

• Minimum Education/Experience: High school diploma or equivalent with a minimum of 2 years of related experience, or an equivalent combination of education and experience.
• Specialized Knowledge: Significant proficiency in Microsoft Office and Google Suite. Ability to quickly learn and utilize specialized enterprise software (such as EMS Room Scheduler).
• Core Competencies: Strong organizational, budgetary, and problem-solving skills with an attention to detail. Ability to apply and interpret college event policies in an equitable, fair, and consistent manner.
• Communication & Collaboration: Strong written and verbal communication skills across multiple methods (phone, email, etc.) to engage effectively with students, external vendors, and campus partners. Must be able to work both independently and cooperatively within a team environment.

Rate of Pay: $21.00 per hour

Working Conditions & Physical Demands

• This is a temporary, non-benefitted, hourly job. Temporary employment does not guarantee future full-time employment at Williams College.
• This opportunity offers up to 40 weekly hours for the following time period: 08/14/2026-10/30/2026, subject to change if needed.
• This job will operate out of a high-traffic, collaborative office environment in the Paresky Center.
• Standard office hours are Monday - Friday, 8:30 am - 5:00 pm
• Overtime, evening, and weekend hours will be required at certain peak points throughout the year to execute on-site event logistics.
• The position requires the physical stamina to work long hours during events, the ability to access various spaces across campus, and the ability to handle significant amounts of carrying and moving of equipment and event supplies.

Application Details

• For consideration, a cover letter and resume are required.
• Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check.

Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable. Decisions regarding appointments, promotions, and conditions of employment comply with applicable federal or state law prohibiting discrimination based on race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, gender identity or expression, ancestry, or military service.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at [phone] or email at mailto:[e-mail]?subject=Careers%20at%20Williams%20College&body=I%20have%20a%20question%20regarding%20a%20job%20posting%20I've%20seen%20on%20the%20Career%20Site..