Fall Student Events & Involvement Assistant

Williams College; Williamstown (MA); On-site; USD 24,796 - 33,062; Part time

Job summary

Williams College invites applications for a Temporary Student Involvement & Events Assistant to support the Office for Student Involvement and Events this fall (August 2026 through October 2026). The role reports to the Associate Director of Student Centers & Events and involves coordinating ACE programming, room scheduling, purchasing, and on-site event logistics at Paresky Center.

The ideal candidate has a high school diploma with at least two years of related experience, strong Microsoft

Qualifications

• Minimum Education/Experience: High school diploma or equivalent with a minimum of 2 years of related experience, or an equivalent combination of education and experience.
• Specialized Knowledge: Significant proficiency in Microsoft Office and Google Suite. Ability to quickly learn and utilize specialized enterprise software (such as EMS Room Scheduler).
• Core Competencies: Strong organizational, budgetary, and problem-solving skills with an attention to detail. Ability to apply and interpret college event policies in an equitable, fair, and consistent manner.
• Communication & Collaboration: Strong written and verbal communication skills across multiple methods (phone, email, etc.) to engage effectively with students, external vendors, and campus partners. Must be able to work both independently and cooperatively within a team environment.

Responsibilities

• Advise ACE on organization, programming, and budgetary responsibilities, maintaining open communication and transparency with Student Government.
• Facilitate day-to-day operations of the college’s room scheduler program (EMS) for select spaces.
• Oversee and manage the ACE purchasing card and coordinate billing, invoices, and paperwork.
• Coordinate logistical arrangements for student and OCL events, including equipment rentals, catering requests, permit tracking, supply orders, and inventory.
• Manage student event registrations, coordinate certified host/server tracking, and handle correlated communications.
• Manage specialty event processes, such as student tailgating registrations for the Homecoming Football game.
• Assist the Associate Director with the Senior Class Events Committee to oversee the annual planning and execution of traditional events.
• Supervise temporary employees for major class programs.
• Assist with the planning and execution of major OCL-related traditions, including the Purple Key Fair, Student Jamboree, Homecoming, Winter Carnival, and Spring Fling.
• Provide comprehensive administrative support to the Associate Director for Student Centers & Events.

Skills

Microsoft Office

Google Suite

EMS Room Scheduler

Education

High School Diploma or equivalent

Tools

EMS Room Scheduler

Job description

Williams College invites applications for a Temporary Student Involvement & Events Assistant to support the Office for Student Involvement and Events this fall (August 2026 through October 2026). The role reports to the Associate Director of Student Centers & Events and involves coordinating ACE programming, room scheduling, purchasing, and on-site event logistics at Paresky Center.

The ideal candidate has a high school diploma with at least two years of related experience, strong Microsoft