Temporary Sr Administrative Coordinator

Capital Biosciences, Inc.; Gaithersburg (MD); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Disability insurance

Employee discount

Flexible schedule

Health insurance

Life insurance

Paid time off

Tuition reimbursement

Job summary

Capital Biosciences, Inc. is seeking a Temporary Sr Administrative Coordinator to proactively manage executive calendars and support team needs through independent problem-solving. This role requires a solid understanding of office workflows and the ability to demonstrate excellent communication skills.

Qualified candidates should have at least 2 years of administrative experience and familiarity with accounting principles. Benefits include health insurance, 401(k), and tuition reimbursement.

Qualifications

• Minimum of 2 years’ professional experience in an administrative role.
• Strong knowledge and experience with Excel and QuickBooks Online preferred.
• Ability to maintain a consistently strong attention to detail is required.

Responsibilities

• Proactively manages calendars and anticipates the needs of leaders.
• Acts as the point person for execution of internal meetings.
• Responsible for anticipating and coordinating office supplies.

Skills

Excel

QuickBooks Online

Cloud computing systems (Box.com)

Accounts Payable process knowledge

Attention to detail

Problem solving

Communication skills

Education

Associate's degree in accounting

Job description

We are looking for a motivated individual to join us as a Temporary Sr Administrative Coordinator. We need someone who will consistently exercise considerable judgment and initiative. This person will demonstrate a good general understanding of the business, how it is connected and can perform independent problem solving to support his/her team.

Job Description

• Proactively manages calendars using basic understanding of leader's priorities. Ability to anticipate the needs of leaders to handle all meeting logistics.
• Acts as the point person responsible for execution of internal meetings.
• Coordination of completed agendas and final slides and distribution. Make catering recommendations for meetings and events scheduled over meal periods. Where applicable, assist employees and guests with travel and expense reports.
• Demonstrates a detailed understanding of company policies, procedures and resources and can advise team members as needed. Actively manages department contact lists/org charts.
• Responsible for anticipating and coordinating office supplies to maintain budgets. Responsible for submitting requisitions and supervising department purchase order requests.
• Coordinates multiple administrative workflows within the department to streamline increasingly sophisticated processes. Makes recommendations for solutions to issues.
• Understand departmental and/or leader priorities and adjust work accordingly while maintaining a high level of accuracy and attention to detail.
• Provides backup support and coverage for other administrative coordinators. May assist with training new employees on internal systems.

Qualifications

• Minimum of 2 years’ professional experience in an administrative role.
• Associates degree in accounting strongly preferred, but not required.
• Strong knowledge and experience with Excel and QuickBooks Online preferred.
• Basic knowledge and experience with cloud computing systems (esp. Box.com) preferred.
• Intermediate knowledge of Accounts Payable process and general accounting concepts strongly preferred.
• Ability to work well under pressure, maintain deadlines and work independently as well as in a team environment.
• Capacity to maintain a consistently strong attention to detail is required.
• Pro‑active, independent problem‑solver and seek ongoing opportunities to assist other accounting staff.
• Experience with the Intellectually disabled population preferred.
• Excellent written and verbal communication, customer service, and computer skills.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance