Administrative Assistant/Human Resources (Remote)

Recruit Monitor; New York (NY); Remote; USD 45,000 - 55,000; Full time

Benefits offered by this job

Employee Stock Purchase Plan (ESPP)

401k

Flex spending accounts

Job summary

A leading recruitment firm is looking for a Remote Administrative Assistant to support daily operations in Human Resources. This role requires strong interpersonal skills and at least 3 years of prior administrative experience. Key responsibilities include managing schedules, preparing agendas for meetings, and handling communications. The position offers various benefits including medical coverage and a 401k plan.

Qualifications

• Possess the ability to deal tactfully with personnel, visitors, and the general public.
• Good interpersonal and communication skills.
• Minimum of 3 years' experience in an administrative or executive secretary position.

Responsibilities

• Supports coordination of daily operations of Administration.
• Schedules and prepares agendas for meetings.
• Handles correspondence and communication for the Administrative Suite.

Skills

Interpersonal skills

Communication skills

Tactfulness

Education

High School Graduate

Job description

Administrative Assistant/Human Resources (Remote)

Job Openings Administrative Assistant/Human Resources (Remote)

About the job Administrative Assistant/Human Resources (Remote)

The Administrative Assistant, under the supervision of the Administrative Suite provides support in coordinating the daily operations of Administration. Under the supervision of the Administrative Suite, the Administrative Assistant ensures that administrative functions are carried out promptly, compiles and maintains administrative files, prepares all Board of Trustees' and other Committee financial materials, and ensures the timely submission of all communications.

SUMMARY OF MAJOR FUNCTIONS

Performs a broad range of administrative duties for the Administrative Suite on a day- to-day basis, relieving the Administrative Suite, of the necessity of handling minor administrative details and maintaining the workflow in the area of responsibility during Administrative Suite's absence. Makes administrative decisions and takes action on behalf of the Administrative Suite within agreed upon limitations. Demonstrate comprehensive knowledge of policies and personnel. Is responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports and studies. Exercises frequent independent and considerable judgment and discretion in handling matters of significance as it relates to financial services and contracts. Requests for appointments and telephone calls for Administrative Suite, routing them to others or dealing with them on own initiative when appropriate. Handles on own initiative all correspondence not requiring personal attention of the Administrative Suite. May take and/or transcribe confidential or highly technical dictation, keep minutes of meetings and perform other secretarial functions, but this is a minor part of responsibilities.

In addition, provides prompt responses to requests for service from all customers, internal and external. Coordinates activities related to managing the office organization and required processes.

You can choose from a variety of benefits to create a customizable plan. You will have the ability to enroll in several medical coverage plans including vision and dental. You can even select additional a la carte benefits to meet all your needs. Enroll in our Employee Stock Purchase Plan (ESPP), 401k, flex spending accounts for medical childcare needs, and participate in our tuition reimbursement.

Qualifications

SPECIFIC REQUIREMENTS:

• Possess the ability to deal tactfully with personnel, visitors, and the general public, displaying patience and enthusiasm.
• Maintains care and use of supplies, etc., and the appearance of the office.
• Follows dress code policy by representing a professional and positive appearance and image.

MINIMUM QUALIFICATIONS REQUIRED

• High School Graduate
• Good interpersonal and communication skills.
• Minimum of 3 years' experience in an administrative or executive secretary position or similar experience.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.