Temporary Senior Executive Assistant – Onsite (Quincy)

The Nagler Group; Quincy (MA); On-site; USD 85,962,000 - 115,718,000; Full time

Benefits offered by this job

Free onsite parking

Shuttle from Red Line

Job summary

Massachusetts Teachers Association in Quincy, MA is seeking a Back Executive Assistant to provide high-level administrative support to senior leadership on a temporary basis. The role involves managing complex calendars, coordinating travel, and preparing executive-level documents on site.

Ideal candidates will have 5+ years of executive-level experience, strong MS Office skills, and a proven ability to handle confidential information with discretion.

Qualifications

• Minimum of 5 years of executive-level administrative support experience.
• Experience serving as a lead or senior administrative professional.
• College degree preferred.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to create and maintain multiple Excel spreadsheets and reports.
• Previous experience working with databases and generating reports.
• Strong calendar management, scheduling, meeting coordination, and travel-planning experience.
• Exceptional organization and attention to detail.
• Ability to manage a high-volume workload and multiple deadlines.
• Strong interpersonal skills and ability to interact professionally with executives, Board members, staff, and external stakeholders.
• High level of discretion and ability to handle confidential information.

Responsibilities

• Provide high-level administrative and project support to the Executive Director-Treasurer, President, and Vice President.
• Manage complex calendars, meetings, conference calls, email coordination, and scheduling.
• Coordinate travel arrangements and related approvals and expenses.
• Prepare correspondence, reports, presentations, meeting materials, and executive-level documents.
• Attend management, Board, committee, convention, and conference meetings; take detailed notes and prepare meeting minutes.
• Serve as a liaison between executive leadership, the Board of Directors, local affiliate leaders, elected officials, staff, and external organizations.
• Track projects, assignments, reports, and deadlines and follow up with staff as needed.
• Maintain strict confidentiality regarding personnel, labor relations, financial, and organizational matters.
• Assist leadership with reports to the Board of Directors and Executive Committee.
• Prepare reports using internal databases and organizational systems.
• Process and review expense vouchers, payment requests, AMEX charges, travel approvals, leave reports, and related documentation.
• Review invoices from outside counsel, consultants, and vendors for leadership approval.
• Maintain electronic files and records for executive leadership and Governance & Administration.
• Support personnel-related administrative processes, including management evaluations and leave reporting.
• Maintain familiarity with departmental budgets and organizational budget procedures.
• Provide administrative support to bargaining teams, committees, and special initiatives as needed.
• Partner with other Governance staff and provide administrative coverage when necessary.
• Perform additional administrative and project-related responsibilities as assigned.

Skills

Executive support

Calendar management

Travel planning

Communication

Discretion

Education

College degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Massachusetts Teachers Association in Quincy, MA is seeking a Back Executive Assistant to provide high-level administrative support to senior leadership on a temporary basis. The role involves managing complex calendars, coordinating travel, and preparing executive-level documents on site.

Ideal candidates will have 5+ years of executive-level experience, strong MS Office skills, and a proven ability to handle confidential information with discretion.