Temporary Executive Assistant

Atrium Staffing LLC; Cambridge (MA); On-site; USD 55,000 - 69,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing LLC is seeking a highly organized Temporary Executive Assistant to support a senior academic leader in Cambridge, MA. This full-time temporary role involves managing a complex calendar, coordinating meetings and travel, and processing reimbursements in a fast-paced academic setting.

Ideal candidates will have 5+ years of administrative experience supporting executives, excellent communication skills, and proficiency with Microsoft Office and Zoom.

Qualifications

• 5+ years of administrative experience directly supporting senior-level executives or leadership.
• Experience managing complex executive calendars and competing priorities.
• Experience processing expense reimbursements and financial transactions.
• Excellent organizational, multitasking, time management and problem-solving skills.
• Strong written and verbal communication skills.
• Professional demeanor with executives, faculty, staff, and external stakeholders.
• Discretion with confidential information.
• Proficiency with Microsoft Office Suite and Zoom.
• Ability to adapt to changing schedules and business needs.

Responsibilities

• Manage a complex executive calendar and schedule appointments, resolving conflicts.
• Keep senior leadership informed of meetings, deadlines, schedule changes, and required materials.
• Coordinate meetings and scheduling with internal departments, external stakeholders and visitors.
• Arrange domestic travel and process expense reimbursements and financial transactions.
• Organize meeting and event logistics, including room reservations, catering, AV equipment, and communications.
• Prepare and coordinate meeting materials and administrative documentation.
• Provide high-level executive support with confidentiality and professionalism.
• Assist with additional administrative projects as needed.
• Provide occasional evening event support with advance notice.

Skills

Executive support

Calendar management

Travel coordination

Expense reimbursements

Communication

Education

Education verification

Tools

Microsoft Office

Zoom

Job description

Client Overview:

Our client is a prestigious higher education institution located in Cambridge, MA, dedicated to academic excellence, research, and developing future leaders. The organization offers a collaborative, professional environment supporting senior academic leadership and university operations. They are looking to add a Temporary Executive Assistant to their team.

Salary/Hourly Rate:

$40/hr - $50/hr

Position Overview:

Our client is seeking an experienced and highly organized Temporary Executive Assistant to provide temporary administrative support to a senior academic leader. This individual will manage a complex executive calendar, coordinate meetings and events, arrange travel, process expense reimbursements, and ensure seamless daily operations. The ideal candidate is polished, proactive, detail-oriented, and comfortable working directly with senior leadership in a fast-paced academic environment. Strong judgment, discretion, and the ability to manage shifting priorities are essential. This is a full-time temporary assignment lasting at least 3 weeks, with potential for extension. The position is available for an immediate start.

Responsibilities of the Temporary Executive Assistant:

• Manage a complex executive calendar, schedule appointments, and proactively resolve scheduling conflicts.
• Keep senior leadership informed of upcoming meetings, deadlines, schedule changes, and required materials.
• Coordinate meetings and scheduling with internal departments, external stakeholders, and visitors.
• Arrange domestic travel and process expense reimbursements and financial transactions.
• Organize meeting and event logistics, including room reservations, catering, audiovisual equipment, and participant communications.
• Prepare and coordinate meeting materials, correspondence, and administrative documentation.
• Provide high-level executive administrative support while maintaining confidentiality and professionalism.
• Assist with additional administrative projects and initiatives as needed.
• Provide occasional evening event support with advance notice.

Required Experience/Skills for the Temporary Executive Assistant:

• 5+ years of administrative experience directly supporting senior-level executives or leadership.
• Demonstrated experience managing complex executive calendars and competing priorities.
• Experience processing expense reimbursements and financial transactions.
• Excellent organizational, multitasking, time management, and problem-solving skills.
• Strong written and verbal communication skills.
• Professional demeanor with the ability to interact effectively with executives, faculty, staff, and external stakeholders.
• Sound judgment, discretion, and experience handling sensitive and confidential information.
• Proficiency with Microsoft Office Suite and Zoom.
• Ability to adapt quickly to changing schedules, deadlines, and business needs.
• Ability to work onsite in Cambridge, MA, Monday through Thursday.

Preferred Experience/Skills for the Temporary Executive Assistant:

• Previous experience working in higher education, academia, or a university environment.
• Experience directly supporting a Dean, university administrator, or senior academic leader.
• Familiarity with university administrative systems, including Concur
• Experience coordinating executive-level meetings, events, and travel arrangements.

Education Requirements:

• Education verification required as part of the pre-employment screening process.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3