Temporary Executive Assistant

Beacon Hill Staffing Group; Boston (MA); Hybrid; USD 49,000 - 70,000; Full time

Job summary

Beacon Hill Staffing Group in Boston is seeking a Temporary Executive Assistant for an approximately three-month assignment. This full-time role provides high-level administrative support to senior leaders, including calendar management, meeting coordination, travel arrangements, expense reporting, and team event planning.

The ideal candidate has 5 to 8 years of executive administrative experience in investment management, financial services, or a similarly professional industry, with excellent

Qualifications

• 5–8 years of EA or admin experience in professional services.
• Bachelor’s degree or equivalent experience preferred.
• Excellent written and verbal communication.
• Strong MS Office and collaboration skills.
• Ability to manage complex calendars and travel.

Responsibilities

• Manage and maintain complex calendars for senior leaders, proactively resolving scheduling conflicts and adjusting priorities as needed.
• Plan and coordinate virtual and in-person meetings with internal and external participants across multiple geographies and time zones.
• Arrange domestic and international travel and manage last-minute itinerary changes when necessary.
• Prepare accurate and timely expense reports and reconcile shared travel expenses.
• Support the planning and execution of team events designed to foster collaboration and inclusion.
• Communicate professionally and confidently with colleagues and stakeholders at all organizational levels.
• Balance multiple responsibilities while adapting to shifting priorities in a fast-paced, team-oriented environment.

Skills

Calendar management

Travel planning

Expense reporting

Meeting coordination

Communication

Education

Bachelor’s degree or equivalent experience

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Temporary Executive Assistant (A1480446HP) Boston, Massachusetts

Salary: USD43 - USD43 per hour

Our client, a global private markets investment management firm, is seeking a Temporary Executive Assistant for an approximately three-month assignment. This full-time role pays $43 per hour and follows a hybrid schedule with four days onsite and one day remote in Boston, Massachusetts. The schedule is Monday through Friday from 8:30 a.m. to 5:00 p.m. The Executive Assistant will provide high-level administrative support to senior leaders, including complex calendar management, meeting coordination, travel arrangements, expense reporting, and team event planning. The ideal candidate is a highly organized, adaptable self-starter with 5 to 8 years of executive administrative experience in investment management, financial services, or a similarly professional industry.

Key Responsibilities

• Manage and maintain complex calendars for senior leaders, proactively resolving scheduling conflicts and adjusting priorities as needed.
• Plan and coordinate virtual and in-person meetings with internal and external participants across multiple geographies and time zones.
• Arrange domestic and international travel and manage last-minute itinerary changes when necessary.
• Prepare accurate and timely expense reports and collaborate with other Executive Administrative professionals to reconcile shared travel expenses.
• Support the planning and execution of team events designed to foster collaboration and inclusion.
• Communicate professionally and confidently with colleagues and stakeholders at all organizational levels.
• Balance multiple responsibilities while adapting to shifting priorities in a fast-paced, team-oriented environment.

Candidate Qualifications

• Five to eight years of executive assistant or administrative experience, preferably within investment management, financial services, or a similarly professional industry.
• Bachelor’s degree or equivalent professional experience preferred.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Exceptional organizational, prioritization, and time management abilities.
• Proven experience coordinating complex travel arrangements and responding effectively to last-minute changes.
• Strong attention to detail and a commitment to accurate, high-quality execution.
• Self-directed and motivated, with the ability to work independently and collaboratively.
• Professional, flexible, and adaptable when priorities or business needs change.