Temporary Executive Assistant to Senior Academic Leader

Atrium Staffing LLC; Cambridge (MA); On-site; USD 55,000 - 69,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing LLC is seeking a highly organized Temporary Executive Assistant to support a senior academic leader in Cambridge, MA. This full-time temporary role involves managing a complex calendar, coordinating meetings and travel, and processing reimbursements in a fast-paced academic setting.

Ideal candidates will have 5+ years of administrative experience supporting executives, excellent communication skills, and proficiency with Microsoft Office and Zoom.

Qualifications

• 5+ years of administrative experience directly supporting senior-level executives or leadership.
• Experience managing complex executive calendars and competing priorities.
• Experience processing expense reimbursements and financial transactions.
• Excellent organizational, multitasking, time management and problem-solving skills.
• Strong written and verbal communication skills.
• Professional demeanor with executives, faculty, staff, and external stakeholders.
• Discretion with confidential information.
• Proficiency with Microsoft Office Suite and Zoom.
• Ability to adapt to changing schedules and business needs.

Responsibilities

• Manage a complex executive calendar and schedule appointments, resolving conflicts.
• Keep senior leadership informed of meetings, deadlines, schedule changes, and required materials.
• Coordinate meetings and scheduling with internal departments, external stakeholders and visitors.
• Arrange domestic travel and process expense reimbursements and financial transactions.
• Organize meeting and event logistics, including room reservations, catering, AV equipment, and communications.
• Prepare and coordinate meeting materials and administrative documentation.
• Provide high-level executive support with confidentiality and professionalism.
• Assist with additional administrative projects as needed.
• Provide occasional evening event support with advance notice.

Skills

Executive support

Calendar management

Travel coordination

Expense reimbursements

Communication

Education

Education verification

Tools

Microsoft Office

Zoom

Job description

Atrium Staffing LLC is seeking a highly organized Temporary Executive Assistant to support a senior academic leader in Cambridge, MA. This full-time temporary role involves managing a complex calendar, coordinating meetings and travel, and processing reimbursements in a fast-paced academic setting.

Ideal candidates will have 5+ years of administrative experience supporting executives, excellent communication skills, and proficiency with Microsoft Office and Zoom.