Temporary Remote HR Admin Assistant — Records & Systems

The Addison Group; San Francisco (CA); Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

The Addison Group is seeking a detail-oriented Temporary HR Administrative Assistant to support the HR team during a systems transition. This role focuses on maintaining accurate employee records, preparing for the HR software migration, and handling confidential information with discretion.

The position is primarily remote with occasional onsite requirements in San Francisco, with the assignment running through December 23, 2026 and potential for extension.

Qualifications

• 2–3 years of administrative experience, preferably in an HR or office support environment.
• Previous experience handling confidential records or sensitive employee information.
• Strong attention to detail and experience reviewing, auditing, and reconciling data.
• Familiarity with HRIS platforms; experience with ADP, Paylocity, or similar systems is preferred.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent organizational and time management skills, with the ability to balance multiple priorities.
• Strong written and verbal communication skills.
• Personable, collaborative, and comfortable interacting with employees at all levels.
• Ability to work independently, take initiative, and quickly learn new systems and processes.

Responsibilities

• Review and reconcile employee information across multiple databases and internal systems, identifying and addressing discrepancies.
• Assist with organizing and preparing employee records for an upcoming HR software transition.
• Review employee time-off records, including balances, accruals, and usage, and flag inconsistencies for further review.
• Prepare, maintain, and organize HR reports and employee documentation.
• Assist with drafting HR correspondence, maintaining personnel files, scheduling, and general administrative tasks.
• Respond to employee questions and provide friendly, timely support.
• Contribute to special HR projects and identify opportunities to streamline administrative processes.
• Handle sensitive employee information with professionalism and confidentiality.

Skills

Administrative experience

Attention to detail

Communication skills

Independent worker

Tools

ADP

Paylocity

MS Excel

HRIS systems

Job description

The Addison Group is seeking a detail-oriented Temporary HR Administrative Assistant to support the HR team during a systems transition. This role focuses on maintaining accurate employee records, preparing for the HR software migration, and handling confidential information with discretion.

The position is primarily remote with occasional onsite requirements in San Francisco, with the assignment running through December 23, 2026 and potential for extension.