HR Records Assistant (Temporary)

Globalchannelmanagement; Darien (CT); On-site; USD 25,000 - 36,000; Full time

Job summary

Globalchannelmanagement in Darien, CT is seeking detail-oriented temps for a short-term HR records project. You will help the HR team organize, review, and archive about 3,000 employee files so they're ready for secure off-site storage.

You will sort files by type, log entries in Excel, group by year, scan records, and coordinate pickup with HR Operations, while handling confidential information with discretion.

Qualifications

• 0-2 years of HR or records experience
• HR internship is a plus
• Strong attention to detail and organization
• Microsoft Word and Excel skills for trackers, sorting, and filters
• Ability to keep confidential and medical records private
• Professional, friendly communication
• Able to lift and move file boxes and stay on task through repetitive work
• A plus: SAP experience, records retention or scanning, or manufacturing environment

Responsibilities

• Sort and review employee files by type (personnel and medical)
• Log each file into active and terminated trackers in Excel, including retention review details
• Group and box files by year range (e.g., 2018-2019, 2020-2021)
• Scan and e-file records as needed
• Coordinate pickup dates with HR Operations and hand off boxes to Iron Mountain
• Handle confidential information with care and discretion
• Greet employees and take messages when HR reps are unavailable

Skills

Attention to detail

Organization

Professional communication

Discretion / confidentiality

Physical stamina

Education

HR internship

Tools

Microsoft Word

Excel

SAP

Job description

detail-oriented temps for a short-term HR records project at a manufacturing company. You'll help the HR team organize, review, and archive about 3,000 employee files so they're ready for secure off‑site storage.

What you'll do

• Sort and review employee files by type (personnel and medical)
• Log each file into active and terminated trackers in Excel, including retention review details
• Group and box files by year range (for example, 2018-2019 and 2020-2021)
• Scan and e-file records as needed
• Coordinate pickup dates with HR Operations and hand off boxes to Iron Mountain
• Handle confidential information with care and discretion
• Greet employees and take messages when HR reps are unavailable

What you bring

• 0-2 years of HR, administrative, or records experience (an HR internship is a plus)
• Strong attention to detail and organization
• Microsoft Word and Excel skills (trackers, sorting, filters)
• Ability to keep confidential and medical records private
• Professional, friendly communication
• Able to lift and move file boxes and stay on task through repetitive work
• A plus: SAP experience, records retention or scanning, or a manufacturing environment

Requirements

• Available for the full project
• Must pass a background check and sign a confidentiality agreement