Human Resources Administrator

Addison Group; San Francisco (CA); Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

The Addison Group is seeking a detail-oriented Temporary HR Administrative Assistant to support the HR team during a systems transition. This role focuses on maintaining accurate employee records, preparing for the HR software migration, and handling confidential information with discretion.

The position is primarily remote with occasional onsite requirements in San Francisco, with the assignment running through December 23, 2026 and potential for extension.

Qualifications

• 2–3 years of administrative experience, preferably in an HR or office support environment.
• Previous experience handling confidential records or sensitive employee information.
• Strong attention to detail and experience reviewing, auditing, and reconciling data.
• Familiarity with HRIS platforms; experience with ADP, Paylocity, or similar systems is preferred.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent organizational and time management skills, with the ability to balance multiple priorities.
• Strong written and verbal communication skills.
• Personable, collaborative, and comfortable interacting with employees at all levels.
• Ability to work independently, take initiative, and quickly learn new systems and processes.

Responsibilities

• Review and reconcile employee information across multiple databases and internal systems, identifying and addressing discrepancies.
• Assist with organizing and preparing employee records for an upcoming HR software transition.
• Review employee time-off records, including balances, accruals, and usage, and flag inconsistencies for further review.
• Prepare, maintain, and organize HR reports and employee documentation.
• Assist with drafting HR correspondence, maintaining personnel files, scheduling, and general administrative tasks.
• Respond to employee questions and provide friendly, timely support.
• Contribute to special HR projects and identify opportunities to streamline administrative processes.
• Handle sensitive employee information with professionalism and confidentiality.

Skills

Administrative experience

Attention to detail

Communication skills

Independent worker

Tools

ADP

Paylocity

MS Excel

HRIS systems

Job description

Job Title: Temporary HR Administrative Assistant

Assignment Type: Temporary contract through Dec 2026, with potential for extension

Pay: $25 - 35/hour

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is an established organization focused on creating positive social and environmental impact. Their collaborative team is looking for additional HR support during a period of organizational growth and systems transition.

Job Description:

Our client is seeking a detail-oriented and proactive Temporary HR Administrative Assistant to provide support to their Human Resources team. This individual will play an important role in maintaining accurate employee records, assisting with an HR systems transition, and supporting daily administrative operations. The ideal candidate has a strong administrative background, excellent organizational skills, and the ability to handle confidential information with discretion.

Key Responsibilities:

• Review and reconcile employee information across multiple databases and internal systems, identifying and addressing discrepancies.
• Assist with organizing and preparing employee records for an upcoming HR software transition.
• Review employee time-off records, including balances, accruals, and usage, and flag inconsistencies for further review.
• Prepare, maintain, and organize HR reports and employee documentation.
• Assist with drafting HR correspondence, maintaining personnel files, scheduling, and general administrative tasks.
• Respond to employee questions and provide friendly, timely support.
• Contribute to special HR projects and identify opportunities to streamline administrative processes.
• Handle sensitive employee information with professionalism and confidentiality.

Qualifications:

• 2–3 years of administrative experience, preferably in an HR or office support environment.
• Previous experience handling confidential records or sensitive employee information.
• Strong attention to detail and experience reviewing, auditing, and reconciling data.
• Familiarity with HRIS platforms; experience with ADP, Paylocity, or similar systems is preferred.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent organizational and time management skills, with the ability to balance multiple priorities.
• Strong written and verbal communication skills.
• Personable, collaborative, and comfortable interacting with employees at all levels.
• Ability to work independently, take initiative, and quickly learn new systems and processes.
• Primarily remote position with occasional onsite requirements in San Francisco.
• Candidates must be located in the Bay Area and available to work Pacific Time hours.
• Initial onsite attendance will be required on the first day, with a few additional onsite visits throughout the assignment.
• Assignment is expected to run through December 23, 2026, with potential for extension.
• Opportunity to gain hands‑on experience supporting HR operations and an HRIS transition.
• Collaborative and supportive HR team environment.
• Primarily remote work arrangement.
• Potential for assignment extension.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.