Temporary Registrar Support Specialist — 6-Month

Stanbridge; Irvine (CA); On-site; USD 30,000 - 33,000; Full time

Job summary

Stanbridge University in Irvine, CA is seeking a temporary Administrative Assistant to the Registrar to support the accurate, secure, and timely maintenance of student academic records.

This six-month assignment involves data entry, transcript requests, enrollment activity, and confidential communications with students and university staff. The role is onsite, with emphasis on accuracy and regulatory compliance.

Qualifications

• High school diploma or equivalent required.
• Associate degree or college coursework preferred.
• At least two years of administrative, records-management, data-entry, or student-services experience preferred.
• Experience working with student records in a college, university, or educational setting preferred.
• Working knowledge of FERPA or handling confidential information.
• Experience using a student information system, document-management or CRM system preferred.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams).
• Strong accuracy in entering and maintaining detailed information; highly organized and deadline-driven.

Responsibilities

• Maintain accurate student records within the university’s student information system and electronic document-management platforms.
• Review, enter, update, and verify student demographic, enrollment, academic, and program information.
• Process student record requests, forms, and status changes.
• Assist with transcript requests, enrollment verifications, degree verifications, and related inquiries.
• Ensure documentation is complete, accurate and compliant with procedures and FERPA requirements.
• Scan, upload, index, and retrieve student documents in approved systems.
• Collaborate with departments to resolve record issues and maintain confidentiality.
• Provide information on registrar forms, requirements, timelines, and procedures.
• Support registration, enrollment reporting, grade processing, and graduation activities.

Skills

Data entry

Microsoft Office

FERPA compliance

Document processing

Time management

Education

High school diploma

Associate degree preferred

Tools

Student information system

Document management system

CRM system

Excel

Teams

Job description

Stanbridge University in Irvine, CA is seeking a temporary Administrative Assistant to the Registrar to support the accurate, secure, and timely maintenance of student academic records.

This six-month assignment involves data entry, transcript requests, enrollment activity, and confidential communications with students and university staff. The role is onsite, with emphasis on accuracy and regulatory compliance.