Temporary Part-Time Office Manager (Maternity Leave Coverage – Permanent Potential)

Heiberg Engineering & Forensic Services; Chester (NJ); On-site; USD 28,000 - 39,000; Part time

Job summary

Heiberg Engineering & Forensic Services is seeking a Part-time Office Manager to maintain daily operations during a maternity leave from January to July. The role offers a path to a permanent position to support ongoing growth after the leave concludes.

The ideal candidate will have prior office management or administrative experience, be highly organized, and capable of handling multiple priorities with strong communication and technical skills.

Qualifications

• Prior experience in office management, administrative assistance, or operational support.
• High level of comfort working independently and managing multiple priorities.
• Tech-savvy with baseline proficiency in modern office suites.
• Exceptional communication skills and an eye for detail.

Responsibilities

• Manage day-to-day administrative tasks, digital organization, and essential business workflows.
• Act as the primary point of contact for client inquiries, phone calls, and email management.
• Handle basic operational duties, scheduling, vendor relationships, and office supplies.
• Participate in a 2-to-3 week paid training overlap in January to master the role before the leave begins.

Skills

Organization

Communication

Time management

Office software proficiency

Tools

Microsoft Office

Google Workspace

Email management

Job description

We are seeking an organized, reliable, and proactive Part-Time Office Manager to keep our daily business operations running smoothly during a maternity leave from January to July.For a high performer, there is a strong path to transition into a permanent role to support our ongoing growth after the leave concludes.

Key Responsibilities:

• Manage day-to-day administrative tasks, digital organization, and essential business workflows.
• Act as the primary point of contact for client inquiries, phone calls, and email management.
• Handle basic operational duties, scheduling, vendor relationships, and office supplies.
• Participate in a 2-to-3 week paid training overlap in January to master the role before the leave begins.
• Maintain continuity and a clean operational hand-off at the end of the term.

Qualifications:

• Prior experience in office management, administrative assistance, or operational support.
• High level of comfort working independently and managing multiple priorities.
• Tech-savvy with baseline proficiency in modern office suites.
• Exceptional communication skills and an eye for detail.