Part Time Office Manager

Eventual; San Francisco (CA); On-site; USD 34,440 - 48,216; Part time

Job summary

Doist is seeking a Part-Time Office Manager for our San Francisco office. The role focuses on keeping the workplace organized and efficient, coordinating facilities, welcoming guests, and supporting team events and administrative workflows.

The position is roughly 10 hours per week with flexible timing during work hours. Ideal candidates are proactive, organized, and comfortable using Google Workspace, Slack, and Zoom to keep operations running smoothly.

Qualifications

• Organized, detail-oriented, able to prioritize tasks independently.
• Clear, friendly verbal and written communication.
• Tech-savvy with common office tools and workflows.
• Self-starter who notices what needs doing without being asked.

Responsibilities

• Facility & Space Management: maintain a clean, safe office and stocked environment; monitor inventory and orders within budget; care for plants and mail handling.
• Administrative & Operational Support: serve as main office contact; assist with onboarding and events; support leadership on ad hoc projects.

Skills

Organizational skills

Communication skills

Tech proficiency

Proactive mindset

Physical fitness

Tools

Google Workspace

Slack

Zoom

Expense & ordering platforms

Job description

About the Role

We are seeking an organized, proactive, and friendly Part-Time Office Manager to keep our physical workplace running smoothly and efficiently. In this role, you will be the glue holding our day-to-day office operations together, managing facilities, welcoming guests, and supporting team events and administrative workflows. This role will be part time, roughly 10 hours a week with flexible timing during work hours. If you thrive in a fast-paced environment, love bringing order to chaos, and take pride in creating a welcoming workplace culture, we'd love to talk to you.

Key Responsibilities

• Facility & Space Management
  • Maintain a clean, organized, safe, and fully stocked office environment (kitchen, conference rooms, communal areas).
  • Monitor office inventory and order supplies, snacks, beverages, and equipment within budget.
  • Keep our plants alive!
  • Handle incoming/outgoing mail, packages, and deliveries.
• Administrative & Operational Support
  • Serve as the primary point of contact for office-related inquiries, visitors, and building management.
  • Assist with team onboarding (setting up desks, order keycards, welcoming new hires).
  • Help with internal team events, lunches, happy hours, anniversaries and holiday celebrations.
  • Support leadership on ad hoc special projects.

Qualifications & Skills

• Organization: Exceptional organizational skills, attention to detail, and ability to prioritize competing tasks independently.
• Communication: Clear, friendly, and professional verbal and written communication skills.
• Tech-Savvy: Tech-comfortable with tools like Google Workspace, Slack, Zoom, and expense/ordering platforms.
• Proactive Mindset: Self-starter who notices what needs to be done without waiting to be asked.
• Physical Requirement: Ability to lift up to 25 lbs (e.g., packages, catering trays, stock supplies) and remain on your feet as needed.