Part Time Business Coordinator

Uxbridge Employment; Virginia (MN); On-site; USD 36,063,000 - 43,275,000; Part time

Job summary

Uxbridge Employment in Hayes is seeking a dependable Part-Time Business Coordinator to support the operational team during a maternity cover period. The role is 25–30 hours per week, Monday to Friday, with some flexibility in start and finish times, in Hayes area.

You will handle diverse office tasks including administration, purchasing support, invoicing, document control and general coordination. Experience with ERP/MRP systems and basic accounts administration is beneficial as you become a

Qualifications

• Previous office administration or business support experience.
• Good working knowledge of Microsoft Office.
• Flexible and quick to learn new processes.
• Strong attention to detail and accuracy.
• Reliable team player with good communication.
• Availability to start within a couple of weeks for handover.

Responsibilities

• Providing day-to-day administrative support across the operational team.
• Handling incoming calls and ensuring messages are passed on appropriately.
• Preparing, checking and submitting customer invoices.
• Updating internal records following completion of customer orders.
• Maintaining accurate filing, document and archive records.
• Obtaining supplier quotations and raising purchase orders.
• Monitoring outstanding orders and highlighting delays or discrepancies.
• Maintaining delivery, stock and traceability documentation.
• Arranging courier collections and deliveries when required.
• Supporting absence and holiday administration.
• Assisting with meeting arrangements and general office coordination.
• Providing additional administrative cover during periods of absence.

Skills

Office administration

Microsoft Office

ERP/MRP systems

Communication skills

Attention to detail

Tools

ERP/MRP systems

Job description

Part‑Time Business Coordinator
Type: Temporary, approximately 9-month maternity cover
Salary: £15.00 per hour
Location: Hayes area
Hours: 25–30 hours per week, Monday to Friday, with some flexibility around start and finish times
Start: Within the next couple of weeks to allow for a handover

Our client is seeking a dependable and adaptable Part‑Time Business Coordinator to provide varied administrative and operational support during a period of maternity cover.

This is a busy, hands‑on position covering a broad mix of office administration, purchasing support, invoicing, document control and general coordination. It would suit an experienced administrator who is comfortable learning new processes quickly, managing changing priorities and becoming a reliable point of support for a wider team.

Why Apply?

• Varied part‑time position with a broad range of responsibilities
• Flexible working hours across Monday to Friday
• Opportunity to use administration, purchasing and finance‑related experience
• Established team environment with a structured handover period

Duties include:

• Providing day‑to‑day administrative support across the operational team
• Handling incoming calls and ensuring messages are passed on appropriately
• Preparing, checking and submitting customer invoices
• Updating internal records following completion of customer orders
• Maintaining accurate filing, document and archive records
• Obtaining supplier quotations and raising purchase orders
• Monitoring outstanding orders and highlighting delays or discrepancies
• Maintaining delivery, stock and traceability documentation
• Arranging courier collections and deliveries when required
• Supporting absence and holiday administration
• Assisting with meeting arrangements and general office coordination
• Providing additional administrative cover during periods of absence

For someone with suitable experience, there may also be scope to assist with basic accounts administration, including purchase invoice processing, resolving invoice queries and supporting sales ledger follow‑up.

The ideal Part‑Time Business Coordinator will have:

• Previous office administration or business support experience
• Good working knowledge of Microsoft Office
• A flexible approach and the confidence to learn new processes quickly
• Strong attention to detail and a high level of accuracy
• Confident written and verbal communication skills
• The ability to organise a varied workload and meet deadlines
• A reliable, helpful and team‑focused approach
• Availability to start within the next couple of weeks for a handover

Previous experience using an ERP or MRP system would be beneficial, as would exposure to bookkeeping, accounts administration, purchasing, invoicing or stock‑related processes.

This is an excellent opportunity for an experienced administrator looking for a varied part‑time temporary role where they can quickly become a valued and dependable member of the team.

Keywords for this role may include: Part‑Time Business Coordinator, Business Coordinator, Office Administrator, Business Administrator, Temporary Administrator, Hayes jobs