Temporary Office Services & Mail Coordinator

dwt; Bellevue (WA); On-site; USD 44,000 - 45,000; Full time

Benefits offered by this job

First Stop Health Telemedicine

Employee Assistance Program

Voluntary Pet Insurance

Job summary

Davis Wright Tremaine LLP in Bellevue is seeking a Temporary Office Services Coordinator for a seven-month assignment. The role requires five days in-office and involves mail processing, shipping, messenger duties, and supporting attorneys and staff.

The position emphasizes teamwork, organization, and effective communication. Candidates should demonstrate reliability, attention to detail, and the ability to manage multiple tasks under deadlines.

Qualifications

• 2+ years related work experience in office support, customer service, and mailroom environment
• Proficient in using computer and standard office applications; such as Microsoft Office products, fax machines, copiers, scanners and phones
• Possess excellent interpersonal skills; dependable team player; well organized; self-starter; strong attention to detail; must possess good judgment and decision making skills
• Able to work effectively in a team-oriented, service environment
• Able to learn, prioritize, and manage multiple tasks and projects simultaneously, and work under deadline pressures with minimal supervision; includes taking ownership of a problem associated with an assigned task and/or on behalf of the team when a business crisis occurs
• Able to identify and respond to customer/client issues/problems in a timely manner, and seeks feedback/follow-up as appropriate
• Able to communicate clearly, effectively and professionally with lawyers, clients, staff, vendors, and other business contacts; both verbal and written format
• Dress appropriately for physical work, while maintaining a professional demeanor and neat appearance
• Able to lift 40 lbs., be on feet most of the work day and use various pieces of services department equipment (hand truck, flatbed cart) is required
• GED/High School Diploma required; advanced education preferred
• Able to read and write English proficiently
• Valid driver's license required; includes proof of insurance to operate company vehicle

Responsibilities

• Sort and distribute incoming and interoffice mail; inbound express and courier materials
• Assist in processing outbound mail and vendor/courier packages, tracking all shipments
• Meter mail and packages for delivery to post office; includes processing USPS materials at off-site location
• Monitor team mailbox and chat-based workspace; respond to emails in a timely manner
• Assist with collection of payments for personal shipments and document billing numbers
• Update mail and package routing system and reference lists; process daily out list
• Support special projects and office moves; move boxes as needed
• Maintain appearance of the support services area; stock supplies and organize workflow
• Prepare offices/workstations for new hires or moves; assist with moving contents
• Serve as in-house messenger using company vehicle or other transport; ensure timely delivery
• Use Microsoft 365 to complete tasks and maintain electronic materials
• Attend routine check-ins with Operations Manager; discuss progress and needs
• Maintain punctual schedule and regular attendance
• Assist with other administrative duties as requested
• Act as central information hub for clients and visitors; liaison with building management and vendors
• Coordinate with Office Manager on office projects, events and development initiatives
• Monitor inventory levels and procure supplies; negotiate pricing as needed
• Organize supply areas to be accessible and clutter-free

Skills

Customer service

Team player

Attention to detail

Multitasking

Effective communication

Professional demeanor

Education

GED/High School Diploma

Advanced education preferred

Tools

Microsoft 365

Fax machines

Copiers

Scanners

Phones

Job description

Davis Wright Tremaine LLP in Bellevue is seeking a Temporary Office Services Coordinator for a seven-month assignment. The role requires five days in-office and involves mail processing, shipping, messenger duties, and supporting attorneys and staff.

The position emphasizes teamwork, organization, and effective communication. Candidates should demonstrate reliability, attention to detail, and the ability to manage multiple tasks under deadlines.