Dynamic Office Services Coordinator | Law Firm Operations

Jackson Lewis P.C.; San Diego (CA); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, vision, life and dis/

401(k) Retirement Plan

Flexible Spending and Health Savings

Firm-paid holidays, vacation and sick

Employee assistance program and other

Job summary

Jackson Lewis P.C. in San Diego seeks an office coordinator to deliver high-quality administrative support to the local office.

You will handle mail, package processing, document reproduction, conferencing setup, and routine facility tasks to keep the office running smoothly. Ideal candidates will have 1–4 years in professional services, strong knowledge of Microsoft Office 365, Word, Outlook, and comfort with basic office equipment.

Qualifications

• One to four years of experience in professional services environment.
• Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office 365, Word and Outlook, along with basic keyboarding skills, are required.
• Excel and PowerPoint experience are a plus.
• Must be able to lift 25 - 70 pounds properly.
• Position requires some lifting and moving of various office equipment.
• Ability to take initiative, be reliable, professional, team oriented, pay attention to detail and have the ability to multi-task.
• Prior law firm experience preferred.
• Good listening skills to determine what is needed for the customer.
• Ability to use a hand cart.

Responsibilities

• Provide pleasant and professional customer service to all office personnel and guests.
• Prepare mail and all USPS/FedEx/UPS packages, sorting and distributing incoming mail.
• Assist with all aspects of document reproduction and processing: copying, scanning, date stamping, document binding and faxing.
• Troubleshooting and performing minor repairs (i.e., clearing paper jams, changing toner/ink cartridges, emptying equipment waste receptacles).
• Refill all paper at least daily and as needed.
• Scheduling service calls as needed.
• Prepare conference rooms for meetings, set up and clean up.
• Cleaning the kitchen and related equipment on a regular basis, including filling, running and emptying the dishwashers.
• Move boxes and other heavy items, which may include assisting with furniture moves.
• Conduct daily walk through of office space to notice any blown light bulbs, repairs needed or general cleaning issues; report these to building liaison.
• Inventory and send files to off-site storage facility.
• Organize and clean file workroom.
• Provide other administrative assistance as appropriate and requested.

Skills

Office equipment

Microsoft Office 365

Microsoft Word

Microsoft Outlook

Excel

PowerPoint

Lifting 25-70 lbs

Attention to detail

Multitasking

Team oriented

Education

High School Diploma or equivalent

Job description

Jackson Lewis P.C. in San Diego seeks an office coordinator to deliver high-quality administrative support to the local office.

You will handle mail, package processing, document reproduction, conferencing setup, and routine facility tasks to keep the office running smoothly. Ideal candidates will have 1–4 years in professional services, strong knowledge of Microsoft Office 365, Word, Outlook, and comfort with basic office equipment.