Office Operations & Onboarding Coordinator

Socket.dev; Bellevue (WA); On-site; USD 52,000 - 72,000; Full time

Job summary

Level in Bellevue is seeking an Office Coordinator to manage day-to-day office operations, support employees, and liaise with vendors. The role requires presence in the office, strong organization, and a proactive approach to tasks across facilities, onboarding, events, and supply management.

You will work closely with HR and IT to ensure a welcoming, efficient workspace and smooth daily operations for a growing team in a collaborative environment.

Qualifications

• 1+ years of experience in an office setting (internship, part-time, or full-time).
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Friendly, clear communication and a helpful attitude.
• Proficient with Google Workspace, Microsoft Office, Slack, Notion, and ClickUp.
• Reliable with discretion when handling sensitive information.
• Eager to work from the office and be the familiar face for the team.
• Proactive, resourceful, and able to own problems and find solutions.

Responsibilities

• Office Support: keep the office running day to day, order supplies, tidy spaces, and maintain a clean workspace.
• Manage building access: badges, activations/deactivations, and guest processes
• Deliveries Support: coordinate deliveries, catering, furniture, and vendor needs
• Vendor & Facilities Support: schedule with building management and service providers
• Onboarding Support: assist HR with new hires setup and orientation
• Event & Meeting Support: plan and set up internal events, bookings, AV
• Expense Support: track office expenses and assist with invoice processing
• Health & Safety: support health and safety practices and trainings
• Travel Support: assist staff with travel bookings and itineraries
• General Support: be the friendly first contact for employees, vendors, security
• Documentation: maintain records on office supplies, contracts, and expenses

Skills

Organization

Multi-tasking

Communication

Google Workspace

Microsoft Office

Slack

Notion

ClickUp

Discretion

Office presence

Proactive problem-solving

Tools

Google Workspace

Microsoft Office

Slack

Notion

ClickUp

Job description

Level in Bellevue is seeking an Office Coordinator to manage day-to-day office operations, support employees, and liaise with vendors. The role requires presence in the office, strong organization, and a proactive approach to tasks across facilities, onboarding, events, and supply management.

You will work closely with HR and IT to ensure a welcoming, efficient workspace and smooth daily operations for a growing team in a collaborative environment.