Hybrid Office Operations Coordinator

Davis Wright Tremaine LLP; San Francisco (CA); Hybrid; USD 72,000 - 83,000; Full time

Benefits offered by this job

Health and vision insurance

Volunteer days (2)

Dental plan

Fertility & adoption benefit

Sabbatical

Tuition reimbursement

Commuter benefits

Retirement plan

Job summary

Davis Wright Tremaine LLP in San Francisco is seeking an Office Administrative Coordinator to join our team. This role provides administrative support to the Office Administrator, Operations Supervisor, and Legal Assistant Manager(s), handling calendars, correspondence, meeting notes, and vendor documents.

The position offers a hybrid work arrangement with one remote day and four in-office days. You will coordinate onboarding, events, expense reporting, and liaison with building management,

Qualifications

• 3+ years of administrative experience preferred.
• Maintain high level of confidentiality.
• Solutions driven with a can-do attitude.
• Strong emotional intelligence and adaptability.
• Excellent communication with lawyers, managers and staff.
• Detail oriented and organized with ability to meet deadlines.

Responsibilities

• Act as central hub for office management communications.
• Attend and record notes from administrative meetings.
• Coordinate public transportation passes and vendor programs.
• Manage credit card charges, expenses, and reports.
• Assist with onboarding schedules, office setups and events.
• Liaise with building management and submit vendor invoices.
• Update internal directories, floor plans and contact lists.
• Support IT rollouts, client events and professional development initiatives.
• Track department budgets including BD, sponsorships and travel.

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Davis Wright Tremaine LLP in San Francisco is seeking an Office Administrative Coordinator to join our team. This role provides administrative support to the Office Administrator, Operations Supervisor, and Legal Assistant Manager(s), handling calendars, correspondence, meeting notes, and vendor documents.

The position offers a hybrid work arrangement with one remote day and four in-office days. You will coordinate onboarding, events, expense reporting, and liaison with building management,