Temporary Office & Facilities Manager

University of Texas; Austin, Northern (TX, KY); Hybrid; USD 36,000 - 48,000; Part time

Job summary

The University of Texas at Austin is seeking a Temporary Office Manager (UTemps) to support general office operations, event logistics, and vendor coordination on the UT Main Campus.

The 40-hour work week runs Monday to Friday, 8 am to 5 pm, with a non-exempt status and an hourly rate of $30. This temporary role extends through November 30, 2026, and requires a strong clerical background and project coordination abilities.

Qualifications

• Clerical experience, including one year at Administrative Assistant or Administrative Associate level with a Bachelor’s degree.
• Or, clerical experience, including one year at Administrative Assistant or Administrative Associate level with a High School Diploma or GED.
• Preferred: Experience initiating projects in Adobe Workfront.

Responsibilities

• General office operations: printer/paper stock, office supplies ordering (UT Market/Today's Business Solutions).
• Custodial/HVAC/printer/tech issue coordination.
• Event & guest logistics: parking passes (chaser tickets, FDP passes, guest passes via PTS), gifting/wrapping coordination (Breed & Co., Neiman Marcus), shipping (label creation via eShipGlobal, packaging).
• Facilities/AV: daily power on/off, entrance signage, marquee, sound machines, and conference room.
• Tech vendor coordination: coffee/snack ordering and service (Parks), water cooler service, golf cart checkout.
• Finance/admin: submitting purchase/PO/contract requests and payment requests via UEE Finance Dashboard, reconciling receipts via DocuSign, maintaining event/project folders.
• Staff support: uniform and monogram shirt ordering.
• Calendar/event intake: adding events to Outlook calendar.

Skills

Clerical experience

Education

Bachelor’s degree

High School Diploma or GED

Tools

Adobe Workfront

Job description

The University of Texas at Austin is seeking a Temporary Office Manager (UTemps) to support general office operations, event logistics, and vendor coordination on the UT Main Campus.

The 40-hour work week runs Monday to Friday, 8 am to 5 pm, with a non-exempt status and an hourly rate of $30. This temporary role extends through November 30, 2026, and requires a strong clerical background and project coordination abilities.