Administrative Manager, Student Programs Office

The University of Texas at Austin; Austin (TX); On-site; USD 38,250 - 51,750; Full time

Benefits offered by this job

Competitive health benefits (employee

Vision, Dental, Life, and Disability

Generous paid vacation, sick time, and

TRS retirement plan

Flexible spending accounts for medical

LinkedIn Learning access

Staff tuition assistance

Free library access

UT Shuttle and CapMetro passes

Job summary

The University of Texas at Austin is seeking an Office Manager on the UT Main Campus to support the Student Programs Office within University Unions. The role oversees clerical tasks, calendar management, travel arrangements, and event logistics to ensure smooth daily operations.

You will serve as a key contact for students and campus partners, supervise student staff, and manage invoices, procurements, and rooms for events. Immediate start and 40-hour workweek are expected.

Qualifications

• High school diploma or GED is required.
• Five years’ administrative/clerical experience including making complex office decisions, coordinating meetings, and handling incoming correspondence.
• Bachelor’s degree preferred; education may substitute for experience.

Responsibilities

• Provide clerical support to the Director and department staff, manage the Director’s calendar, schedule travel, draft correspondence, and coordinate event logistics.
• Serve as the first point of contact for students, campus partners, and other stakeholders.
• Supervise departmental student employees and oversee office reception coverage and project management.
• Coordinate purchases, invoices, and budget documents; prepare purchase orders and service agreements.
• Manage room reservations, office supplies, and department advertising across platforms.

Education

High school diploma or GED

Bachelor’s degree

Job description

The University of Texas at Austin is seeking an Office Manager on the UT Main Campus to support the Student Programs Office within University Unions. The role oversees clerical tasks, calendar management, travel arrangements, and event logistics to ensure smooth daily operations.

You will serve as a key contact for students and campus partners, supervise student staff, and manage invoices, procurements, and rooms for events. Immediate start and 40-hour workweek are expected.