Temporary Office Coordinator/ Receptionist

Opti Staffing; Anchorage (AK); On-site; USD 28,000 - 34,000; Full time

Job summary

Opti Staffing Group in Anchorage, AK is seeking an Office Coordinator / Receptionist to manage front-desk operations and provide administrative support across Business, Human Resources, and Contracts. This role blends reception duties with office coordination, requiring professionalism, discretion, and strong organizational skills.

The ideal candidate will handle multiple priorities, maintain confidentiality, and use Microsoft Office daily while supporting teams to stay connected and productive

Qualifications

• Strong written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent organization and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Ability to handle confidential information with discretion.

Responsibilities

• Answer incoming calls and direct inquiries to the right departments.
• Maintain office seating charts and employee phone lists.
• Monitor and maintain office equipment and vehicle inventory.
• Manage office supply inventory and coordinate orders.
• Prepare outgoing shipments and coordinate deliveries.
• Maintain employee key fobs and access needs.
• Coordinate with janitorial and maintenance services.
• Assist with office setups and conference room management.
• Provide data entry and records support for Business and Contracts.

Skills

Communication skills

Microsoft Office

Organizational skills

Attention to detail

Multitasking

Confidential information handling

Professionalism

Tools

Microsoft Office Suite

Office equipment (printers, scanners, AV)

Job description

OPTI STAFFING GROUP IS HIRING! Opening: Office Coordinator / Receptionist Location: Anchorage, AK Schedule: Monday - Friday 8am to 5pm Pay: $20 - $25

COMPANY INFO

Our client is looking for a dependable, organized, and detail-oriented Office Coordinator / Receptionist to provide front-desk coverage and administrative support across multiple departments, including Business, Human Resources, and Contracts. This opportunity is ideal for someone who enjoys keeping an office organized, supporting daily business operations, and helping teams stay connected and productive. This role combines reception and office coordination duties, with the opportunity to handle various administrative tasks while maintaining the front desk. The ideal candidate will be professional, proactive, comfortable managing multiple priorities, and able to handle confidential information with discretion. Strong communication skills, attention to detail, and proficiency with Microsoft Office are essential for success in this position.

WHAT YOU'LL DO

• Answer incoming phone calls, direct inquiries to the appropriate individuals or departments, and maintain updated office seating charts and employee phone lists.
• Monitor and maintain office equipment and vehicle inventory, including company cars, trucks, and van pool vehicles.
• Manage office supply inventory and coordinate orders to ensure the office remains properly stocked.
• Prepare outgoing shipments, distribute incoming mail and packages, and coordinate deliveries through USPS, FedEx, UPS, and other carriers as needed.
• Maintain employee key fobs and assist with office access-related needs.
• Coordinate with janitorial services, building maintenance, coffee service providers, and document shredding vendors.
• Monitor copier supplies and arrange maintenance or service when needed.
• Assist with office and workspace setups, including cubicles, phones, and general office organization.
• Keep conference rooms and shared kitchen areas clean, organized, and ready for use.
• Schedule conference rooms and coordinate catering arrangements for meetings.
• Provide data entry, document management, and records support for the Business and Contracts departments.
• Prepare and distribute monthly employee paid time off (PTO) reports.
• Assist with occasional employee travel arrangements and expense reporting.
• Support special projects and additional administrative tasks as assigned.

REQUIREMENTS

• Previous administrative, receptionist, or office support experience preferred.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Familiarity with office equipment and technology, including printers, scanners, digital cameras, and audiovisual equipment.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Professional communication skills and the ability to work effectively with employees at all levels, including senior leadership.
• Ability to handle confidential documents and sensitive information with discretion.
• A positive, team-oriented attitude with a willingness to learn and assist wherever needed.
• Dependable, proactive, and comfortable balancing reception coverage with administrative responsibilities.

WHY YOU'LL LOVE IT

A well-rounded role combining reception, office coordination, and departmental administrative support. Opportunity to work with multiple teams, including Business, Human Resources, and Contracts. A collaborative work environment where organization, teamwork, and initiative make a difference. Opportunity to expand your administrative skills and contribute to the smooth operation of a professional office.

Opti Staffing Group is a locally owned and operated full-service staffing agency that boasts continual growth and innovation. We have six offices located throughout the Pacific Northwest in Alaska, Washington, and Oregon. Our focus is on long-term career placement. Opti is the recruiting partner for some of the country's leading companies - offering hiring solutions you can't find anywhere else. Our recruiters take the time to get to know you, understand what you're looking for in a job, and connect you with career opportunities that match your skills, experience, and long-term goals.